Project Controls Specialist I #2882.08
About The Position
Opening from Default - Full Time What We Offer: Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program. Typical responsibilities include: Assist with data entry and maintenance of project tracking spreadsheets and logs Help organize and update project documents, schedules, and deliverables Support Project Managers and Project Controls staff with general coordination tasks Assist with meeting preparation, notes, and follow-up items as needed Support monthly invoicing activities by gathering backup, organizing information, and assisting with reviews Assist with tracking subconsultant invoices and coordinating documentation Maintain invoice and billing logs to support timely processing Update Excel-based trackers used for monitoring project status, schedules, and budgets Assist with compiling basic reports and summaries for internal use Learn and support project tracking and reporting processes over time Strong proficiency in Microsoft Excel (dynamic formulas, lookups, tables; Power Query or advanced functions a plus) Working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Teams) Strong organizational skills and attention to detail Ability to manage multiple tasks and prioritize work Strong communication skills and willingness to ask questions
Requirements
- Experience in an administrative, coordination, or support role
- Interest in learning project controls, analytics, or reporting
- Strong proficiency in Microsoft Excel (dynamic formulas, lookups, tables; Power Query or advanced functions a plus)
- Working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Teams)
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and prioritize work
- Strong communication skills and willingness to ask questions
- Bachelorâs degree in finance, business, or Accounting
Nice To Haves
- Exposure to Power BI, scheduling tools, or project management software is a plus but not required
- Experience in engineering, construction, or professional services environments is beneficial.
Responsibilities
- Assist with data entry and maintenance of project tracking spreadsheets and logs
- Help organize and update project documents, schedules, and deliverables
- Support Project Managers and Project Controls staff with general coordination tasks
- Assist with meeting preparation, notes, and follow-up items as needed
- Support monthly invoicing activities by gathering backup, organizing information, and assisting with reviews
- Assist with tracking subconsultant invoices and coordinating documentation
- Maintain invoice and billing logs to support timely processing
- Update Excel-based trackers used for monitoring project status, schedules, and budgets
- Assist with compiling basic reports and summaries for internal use
- Learn and support project tracking and reporting processes over time
Benefits
- medical
- dental
- vision
- life insurance
- short and long-term disability coverage
- education reimbursement
- 401(k)
- performance bonuses
- employee stock program
- Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
