Project Controls Office Manager

RE/SPEC Inc.•Lexington, KY

33d

About The Position

RESPEC seeks an experienced Project Controls Office Manager to join our Mining & Energy Team in Lexington, KY. The Project Controls Office Manager is a central partner in driving operational excellence and project execution. This role manages daily office operations while delivering critical project controls support, ensuring accurate project setup, streamlined billing processes, and reliable reporting for internal teams. Working closely with Project Managers, Program Managers, and the Accounting team, the Project Controls Office Manager maintains project data in Salesforce, BST (RESPEC’s ERP software), and PowerBI; prepares weekly and monthly financial updates; and supports resource planning. The role also leads administrative staff, strengthens internal processes, and champions continuous improvement to enhance consistency, efficiency, and visibility across all project management activities. This position is ideal for someone who thrives in a collaborative environment, excels at managing details and systems, and is energized by opportunities to improve workflows and support high‑quality project delivery. We do not accept unsolicited resumes from third-party recruiters

Requirements

3 to 5 years of directly applicable experience in business financial management
Proficient in MS Office Suite (e.g., Word, Excel, Teams, and Outlook)
Comprehensive understanding of general accounting principles and project management
Proficiency with project management software and financial systems (e.g., BST, PowerBI, Salesforce, or similar systems)
Strong interpersonal and communication skills
Must possess a valid driver's license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel

Nice To Haves

Bachelors degree in finance or accounting
Experience implementing system improvements or workflow enhancements across teams or programs

Responsibilities

manages daily office operations
delivering critical project controls support
ensuring accurate project setup
streamlined billing processes
reliable reporting for internal teams
maintains project data in Salesforce, BST (RESPEC’s ERP software), and PowerBI
prepares weekly and monthly financial updates
supports resource planning
leads administrative staff
strengthens internal processes
champions continuous improvement to enhance consistency, efficiency, and visibility across all project management activities