Project Controls - Cost Manager

DPR•Atlanta, GA

51d•Onsite

About The Position

Based on site , the project controls manager will be overseeing a c ost e ngineer and a dministrative s taff who will be undertaking the day - to - day transactional side of project controls. Although this is a managerial position, the individual will be expected to dig into the detail to resolve issues as well. They will be advising the p roject e xecutives , p roject m anagers and p roject e ngineers on all cost issues, reports and strategy . They will also be expected to develop project specific strategies, process and procedures to address the needs of the project as it evolves over time and ensure verticality with the p rime c ontract . The position requires interact ion and review of data required of and produced by subcontractors for the project and the ability to summarize the data for the project management team to see and review. In addition, the project controls manager will have a client facing role, meeting regularly with the o wner ’ s site based p roject m anagers and the o wner ’ s p roject c ontrols m anager when he or she visits site for financial reviews. The individual must have, or gain within 4 months , highly functional usage skills of CMIC, our project management, job cost and accounting Oracle based software application. Additional responsibilities include but may not be limited to the following: Provide independent, objective advice to s upport the project team . Specialize in monitoring, tracking an d analysis of budgets and costs . Statistical analysis that provides an indication of project health, trends and po tential risks and opportunities . Produce and present to the owner the external m onthly report . Develop and manage the change order process . Support and advise the p roject a ccountant at billing time . Check and test cost - related information and data . Provide on-site tra ining (DPR best practices etc.) . Dispute prevention & on - site disput e resolution . Produce the inter nal m onthly s tatus r eport . Oversee subcontract account management. Forecasting, l abor , m aterial , e quipment and o ther , n on a llowable c osts and cash-flow. Owner r eporting , project metrics, graphs, tracking logs . Monitor CMiC (our project database) for accuracy, maintenance. Housekeeping and compare with Owners financial records . ROM & b udgeting Q.C Develop k ey p erformance i ndicators for MEP and other key trades . Communicate best practices to the team . Hold on site training and workshops as needs arise . Change management, QC. Change o rders compiled by PM’s & PE’s . Forward, negotiate and resolve c hange o rders with o wner for entitlement and dollar value . Track funding sources and their draw downs (actual v ersus planned) ; provide graphical representatives . Provide c ontract administration advice on change orders, billing, payments and time - related issues . Ensure governance and contract compliance . Resolve disputed or potential disputed changes for scope and entitlement with the owner and sub-contractors . Provide checks and balances for all cost - related matters . QC of final billing package prior to issue to owner and train staff on reviewing subcontractor billings . Manage, forecast & monitor o wner a llowances c ontingencies and DPR cost to complete . Review, identify surplus funds or short falls in c ontract s um s . Hold o pen discussions with the p roject e xecutives and the o wner regarding where savings or shortfalls are trending . Liaise with s cheduling resource to discuss the relationship between schedule updates and costs . Check the relevant change orders are being entered into the schedule . Assist with developing and structuring document control . Assist the PX in the preparation of notices under the contract . Devise or improve the p roject c ontrols filing structure . Assess team members ’ training needs ; set goals and targets . Conduct technical meetings for internal and external representatives . Participate in staff appraisals .

Requirements

10 years of experience desired including large, multi-phased construction projects
Proficient user of CMiC PM or similar project management software / cost database
Proficient user of W ord and E xcel essential
A good understanding of construction systems and sequence of construction
Experienced in management of teams or individual staff members
Good leadership, communication and negotiation skills essential
Ability to chair and keep meetings on track
Technical and business writing skills essential
Knowledge of b asic g eneral c ontractor accounting practices
Working knowledge of construction insurances
General c ontracting experience required
Complex external reporting
Guaranteed m aximum p rice knowledge and practice
Mature client - facing ability
AIA contract knowle dge
Bachelors’ degree , preferably in construction or engineering

Nice To Haves

owner experience an advantage
Mission critical experien ce preferable but not essential
PMP – optional
AACE membership- optional

Responsibilities

Provide independent, objective advice to s upport the project team
Specialize in monitoring, tracking an d analysis of budgets and costs
Statistical analysis that provides an indication of project health, trends and po tential risks and opportunities
Produce and present to the owner the external m onthly report
Develop and manage the change order process
Support and advise the p roject a ccountant at billing time
Check and test cost - related information and data
Provide on-site tra ining (DPR best practices etc.)
Dispute prevention & on - site disput e resolution
Produce the inter nal m onthly s tatus r eport
Oversee subcontract account management
Forecasting, l abor , m aterial , e quipment and o ther , n on a llowable c osts and cash-flow
Owner r eporting , project metrics, graphs, tracking logs
Monitor CMiC (our project database) for accuracy, maintenance
Housekeeping and compare with Owners financial records
ROM & b udgeting Q.C Develop k ey p erformance i ndicators for MEP and other key trades
Communicate best practices to the team
Hold on site training and workshops as needs arise
Change management, QC. Change o rders compiled by PM’s & PE’s
Forward, negotiate and resolve c hange o rders with o wner for entitlement and dollar value
Track funding sources and their draw downs (actual v ersus planned) ; provide graphical representatives
Provide c ontract administration advice on change orders, billing, payments and time - related issues
Ensure governance and contract compliance
Resolve disputed or potential disputed changes for scope and entitlement with the owner and sub-contractors
Provide checks and balances for all cost - related matters
QC of final billing package prior to issue to owner and train staff on reviewing subcontractor billings
Manage, forecast & monitor o wner a llowances c ontingencies and DPR cost to complete
Review, identify surplus funds or short falls in c ontract s um s
Hold o pen discussions with the p roject e xecutives and the o wner regarding where savings or shortfalls are trending
Liaise with s cheduling resource to discuss the relationship between schedule updates and costs
Check the relevant change orders are being entered into the schedule
Assist with developing and structuring document control
Assist the PX in the preparation of notices under the contract
Devise or improve the p roject c ontrols filing structure
Assess team members ’ training needs ; set goals and targets
Conduct technical meetings for internal and external representatives
Participate in staff appraisals