Project Controls Assistant - Planning/Scheduling

Sargent & Lundy•Wilmington, DE

3d•Hybrid

About The Position

This role offers a hybrid work arrangement. You'll spend three days a week in the office, giving you the flexibility to work remotely for two days. This position will interface with project team leadership and stakeholders to coordinate project controls functions throughout the project lifecycle to support Nuclear Power scopes of work. The role will provide an opportunity to understand and develop solutions to meet Project Management and Project Controls needs and client requirements for the successful execution of projects. Using a variety of industry and proprietary software tools, and under the direction of project leadership, you will perform the following tasks: Understand S&L and client procedures and processes, and ensure project team deliverables are in compliance. Implement project controls and project management tools and methodology. Assemble supporting data and documentation in response to project team and client requests. Support contract processing and new project setup. Develop and compile periodic project reporting to support project monitoring and decision making. Compile and coordinate the preparation of invoice packages. Work with project controls department to maintain budgets, update accruals, and forecast cashflow. Coordinate with project management to organize, report and present project financials, schedule status, risks and mitigation plans, contract backlogs, project status, and staffing plans. Conduct research and compile data for reports or presentations as required. Provide high-level coordination, administrative and analytical support to the project team. Attend project meetings (internal and with the client) at the Project Manager’s discretion. Assist with scheduling deadlines and maintaining project deliverables schedules for multiple projects. Organize and maintain files, records, and documents, ensuring accessibility and accuracy. Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing. Maintain a high level of confidentiality when handling sensitive information.

Requirements

Demonstrated ability to organize and prioritize work and work under pressure to meet deadlines
3 or more years of project experience.
Computer Skills: Working knowledge in MS Office tools, with emphasis on the advanced use of MS Excel in creating and maintaining detailed, interactive spreadsheets, workbooks, and databases
Communication: Excellent written and verbal communication skills, with a proven ability to interact and multitask with project team members, clients, and vendors of varying position levels
Motivation: Eager to cultivate program and project knowledge to make a valuable impact to the PMO/Project Controls team. Willing to engage with others to understand PMO/Project Controls team and client needs.
Detail-Oriented: Committed to deliver high quality, accurate deliverables with attention to detail

Nice To Haves

Related engineering internship, co-op, or work experience, which includes project controls, project planning, project scheduling, and earned value performance, preferably within the power industry
Familiarity with scheduling software, preferably Primavera P6
Familiarity with finance and accounting systems
PMI Project Management Professional (PMP) certification

Responsibilities

Understand S&L and client procedures and processes, and ensure project team deliverables are in compliance.
Implement project controls and project management tools and methodology.
Assemble supporting data and documentation in response to project team and client requests.
Support contract processing and new project setup.
Develop and compile periodic project reporting to support project monitoring and decision making.
Compile and coordinate the preparation of invoice packages.
Work with project controls department to maintain budgets, update accruals, and forecast cashflow.
Coordinate with project management to organize, report and present project financials, schedule status, risks and mitigation plans, contract backlogs, project status, and staffing plans.
Conduct research and compile data for reports or presentations as required.
Provide high-level coordination, administrative and analytical support to the project team.
Attend project meetings (internal and with the client) at the Project Manager’s discretion.
Assist with scheduling deadlines and maintaining project deliverables schedules for multiple projects.
Organize and maintain files, records, and documents, ensuring accessibility and accuracy.
Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing.
Maintain a high level of confidentiality when handling sensitive information.