Project Controls Analyst / Invoice Reconciler

DHD Consulting • Naperville, IL

14d • Hybrid

About The Position

The Project Controls Analyst / Invoice Reconciler is responsible for managing procurement activities, tracking materials, reconciling invoices, and ensuring project costs are accurate and compliant. The position provides direct support to project managers, contributes to budget oversight, and helps maintain smooth operations within complex client organizations.

Requirements

• Experience: 3+ years in project controls, invoice reconciliation, or procurement within utilities or construction projects.
• Education: Bachelors degree in a related field.
• Systems Knowledge: Proficiency with ERP systems such as Oracle or Maximo; familiarity with PO/Invoice management systems is a plus.
• Technical Skills: Intermediate Excel (pivot tables, data filtering, advanced formulas) and strong knowledge of Microsoft Office Suite, Microsoft Project, Adobe Acrobat, and Windows OS.
• Communication: Excellent written, verbal, and presentation skills with proven ability to collaborate and resolve issues.
• Analytical Ability: Strong problem-solving skills with a structured, detail-oriented, and decisive approach.

Responsibilities

• Procurement: Submit and monitor purchase requisitions and orders, track delivery dates, and maintain an up-to-date procurement tracker.
• Materials Management: Receive and confirm materials in the system, ensuring accuracy of records.
• Invoice Reconciliation: Review, code, and monitor invoices for approval; follow up with contractors on clarifications; and ensure all costs are accurately coded and allocated to budgets.
• Cost Control: Monitor project costs, verify data accuracy, and resolve anomalies related to vendor payments, invoicing, and billing.
• Project Support: Assist project managers with billing issues, provide updates to client management, and maintain integration across service sectors and disciplines.
• Adaptability: Apply knowledge of construction, engineering, or design to work effectively in large client organizations while adapting to evolving project priorities.
• Other Duties: Carry out additional responsibilities as assigned by supervisors.

What This Job Offers

• Career Level: Mid Level