Project Control Coordinator

Ferrovial•Fort Worth, TX

62d

About The Position

North Tarrant Infrastructure, LLC The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under time constraints, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Assists the Procurement Manager & department staff with the required reporting, researching and maintaining statistical data as well as implementing the procurement policy and procedures as required.

Requirements

Minimum of two (2) years of experience in similar coordinator positions.
Minimum of three to five years of experience working in a procurement/purchasing department.
Proficiency in Microsoft Word, Excel, PowerPoint, Microsoft Project and Outlook.
Ability to pay close attention to detail, ensuring accuracy in work & complete tasks on-time
Works independently, manage time and workload, which includes planning, prioritizing, organizing, and following-through on a variety of tasks, assignments, projects, and reports.
Ability to effectively communicate, verbally and in writing, at all levels of the organization and with contractors with tact and diplomacy.
Develops solutions to complex problems & scope requiring through knowledge of department practices.
Remain operationally focused and obtain knowledge of the organization to balance business priorities, individual team needs, manager’s style and company policy
Working knowledge of processes, procedures and regulations and ability to deal with politically sensitive and confidential issues

Nice To Haves

Bachelor of Science Degree in Business Administration or related field preferred

Responsibilities

Maintain department calendar with upcoming meetings, prepare meeting agendas, reserve rooms and take notes
Perform administrative duties [mail, calls, letters, emails, notices, record keeping, travel, invoices]
Serve as the external liaison to discuss, resolve and provide information on department processes, and project activities to facilitate department goal attainment.
Create & track comparatives in Insite for approval
Communicate with Diversity Contract Compliance department to obtain DBE firm contacts
Update contract Directory/CO & Comparatives/Procurement Plan
Collect vendor current Certificate of Insurance documents, review, identify deficiencies and work with vendor to obtain compliant status
Collect vendor W9, NTI department contract documents to completed NTP checklist
Prepare department documents for the Board of Manager meetings/reports
Administer annual subcontractor evaluations process with department managers for submittal in insite system
Update and store department documents on department server systems
Obtain CEO signature on all fully executed documents in Adobe Sign system
Ensures maintenance of appropriate documentation and records.
Create Summary of Comparatives under $50K
Create and develop transaction reports on all contracts on the projects
Track all completed comparatives for reporting
Update Subcontractor Information contact information, etc.}
Assists in creating & analyzing compliance reporting documents in word, spreadsheets, Microsoft project and presentation software
Create and submit reports to Procurement Manager
All other job-related duties as assigned.