Project Closeout Admin (Construction)

TUCKER CONSTRUCTION•Winter Haven, FL

About The Position

We are seeking a highly organized and detail-oriented Project Closeout Admin to join our team. In this role, you will assist Project Managers with the administration and coordination of closeout procedures for multiple construction projects. You will play a key role in ensuring all documentation, compliance requirements, and pay applications are completed accurately and on time. The ideal candidate is proactive, assertive, and driven—someone who takes ownership of tasks, keeps projects moving forward, and ensures nothing falls through the cracks. You’ll need to be able to motivate others and follow up consistently while maintaining a friendly and professional attitude that helps drive the team to complete each project with excellence.

Requirements

High school diploma or equivalent; background in construction, engineering, or architecture is a plus
3–5 years of experience in a related field or position
Strong verbal and written communication skills
Excellent attention to detail and organizational skills
Ability to work independently as well as collaboratively within a team
Proficient in Microsoft Office; experience with project management software (such as Procore, Sage 300, or Microsoft Project) preferred

Responsibilities

Coordinate and manage the closeout process for civil construction projects
Collect, review, and submit closeout documentation (warranties, as-builts, operation manuals, compliance certifications, etc.)
Track and follow up on punch list items, outstanding change orders, and required submissions
Facilitate monthly pay applications in coordination with Project Managers and Accounting
Maintain closeout logs, project records, and provide status updates to leadership
Support document control, filing systems, and compliance tracking throughout the project lifecycle
Assist with audits and contribute to process improvement initiatives