Project Biller - Corporate Services (Kansas City)

Burns & McDonnell • Kansas City, MO

311d

About The Position

The Billing Assistant is responsible for assisting with the invoicing process for assigned clients, including issuing accurate client invoices and support documents pursuant to contractual terms and conditions, coordination of project manager approvals and submission to client. Follow invoicing requirements, formats, rates, charges and submission requirements for client invoices. Generate invoices on a daily basis for various engineering and construction contracts. Follow department procedures for invoice generation, quality, review and timely billing. Coordinate the review and approval of invoices with internal project managers. Verify the accuracy of invoice calculations. Compile expense reports, timecards, supplier invoices and other documentation as back-up that is to be submitted to the client with the invoice. Responsible for submitting invoices via US Postal mail, FedEx, email and or external electronic invoicing programs in a timely manner. Follow up with project managers regarding unbilled work in progress and project status. Responsible for inputing payment upon client invoice payment. On a monthly basis; file invoices and contracts. Performs other duties as assigned. Complies with all policies and standards.

Requirements

• Bachelor Degree in Business, Accounting, Finance or related field Required.
• Applicable experience may be substituted for degree requirement Required.
• Previous Oracle experience preferred.
• Experience in engineering/construction industry preferred.
• Intermediate skills using Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
• Self-starter, proficient in time management to handle deadline pressure and multiple assignments simultaneously.
• Excellent attention to detail and organizational skills.
• Strong interpersonal skills and ability to work collaboratively in a team environment.

Responsibilities

• Assist with the invoicing process for assigned clients.
• Issue accurate client invoices and support documents.
• Coordinate project manager approvals and submission to client.
• Follow invoicing requirements, formats, rates, charges, and submission requirements.
• Generate invoices daily for various engineering and construction contracts.
• Coordinate the review and approval of invoices with internal project managers.
• Verify the accuracy of invoice calculations.
• Compile expense reports, timecards, supplier invoices, and other documentation.
• Submit invoices via US Postal mail, FedEx, email, and external electronic invoicing programs.
• Follow up with project managers regarding unbilled work in progress and project status.
• Input payment upon client invoice payment.
• File invoices and contracts on a monthly basis.
• Perform other duties as assigned.
• Comply with all policies and standards.

Benefits

• Industry-leading benefits package that supports physical, emotional and financial health.
• Opportunities for career growth and development.
• Employee ownership culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree