Project Associate, DOS LEAP Global

Dexis

8d • $50,000 - $52,500 • Hybrid

About The Position

GSV is currently seeking a Project Associate (PA) to support the LEAP Global project team, including the Dexis HQ-based Project Management Unit (PMU), with programmatic and administrative support in the day-to-day operations of program management. The PA will work closely with the Program Manager(s) (PM) and Senior Program Manager(s) (SPM), on a range of project management tasks including, technical expert advisor recruitment, onboarding, and ongoing HR logistical support; administrative management of vendors including agreements and invoicing; supporting procurement processes and documentation; contributing to knowledge management and project filing systems; and assisting with budget tracking and expense monitoring.
The PA must be flexible, client focused, driven, and interested in learning the ins and outs of program management. The ideal candidate will be dedicated to teamwork, collaboration and learning in order to best contribute to the overall goals and mission of the team.
This is a full-time position based in Arlington, VA and will be required to be in the office 1-2 days a week.

Requirements

• Minimum of bachelor’s degree in business administration, finance, or international relations preferred.
• At least one (1) year of relevant work experience.
• Ability to effectively support multiple, fast-paced assignments, juggle competing priorities and meet tight deadlines.
• Ability to produce clear, compelling, and accurate written and oral communications.
• Interest and ability in learning government contracting procedures and best practices.
• Ability to solve problems creatively, work collaboratively in a small team, and flexibility to adapt to changing requirements.
• Ability to effectively and professionally communicate, support, and assist managers, team members, and project personnel.
• Exceptional interpersonal, communications, and customer service skills.
• Willingness to work in start-up or close-out, with non-standard hours as needed.
• Proficient in all Microsoft Office products.
• Professional Fluency in English.

Nice To Haves

• Experience supporting programming with a USG implementing partner is preferred.

Responsibilities

• Support recruitment efforts for staff and consultants including assisting with employee onboarding.
• Support project staff with mobilization, invoicing, travel advances, expense reports, reimbursements, timekeeping, etc.
• Update and maintain project trackers for personnel, equipment, invoices, deliverables, and budgets.
• Collaborate effectively with Dexis home office teams such as HR, recruitment, finance, IT, and AP as needed.
• Support project managers in budgeting and forecasting for internal and external reporting.
• Organize and update project files and documents in SharePoint regularly.
• Assist PMs and SPMs in drafting inputs for project deliverables and general administrative and logistics support.
• Arrange travel logistics including flights, hotel reservations, travel insurance, and visas.
• Edit, format, and provide input as applicable to project reports for internal and external use.
• Support procurement efforts and subcontracts.
• Work to ensure compliance with project processes and contractual requirements.
• Help to identify and resolve common problems, escalating and tracking more complex issues to their resolution.
• Interact with stakeholders to exchange and gather information to carry out work tasks.
• Other duties as assigned.

Benefits

• As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees