Project Assistant (through January 2027)

All Voting is Local•Washington, DC

1d•$74,090 - $90,000•Remote

About The Position

Reporting to the Chief of Staff, All Voting is Local is seeking a Project Assistant to support the day-to-day infrastructure of a fast-moving, nonpartisan project focused on safeguarding our elections and the future of American democracy. This role sits at the center of coalition operations — keeping communications flowing, information organized, and ensuring that nothing falls through the cracks. The right person is understanding of the stakes, detail-oriented, proactive, flexible, and comfortable navigating complexity across multiple workstreams and partner relationships. This position involves work for both All Voting and AVL Action, and is a term-limited role: it will sunset on January 31, 2027.

Requirements

2–5 years of experience in an administrative, operations, scheduling, and/or organizing support role
High school diploma or equivalent
Maintains a grounded and steady presence in the face of high-stakes work.
Superior attention to detail, commitment to data integrity and quality of work, and comfort with deadline-driven environments
Strong written communication skills; able to produce high-quality and audience-appropriate written content and emails quickly
Proficiency in Google Workspace (Drive, Docs, Sheets, Calendar, Meet)
Demonstrated ability to manage priorities and track tasks across workstreams
Comfort with basic project management tools (e.g., Asana, Airtable)

Nice To Haves

Experience in electoral, advocacy, or nonprofit contexts
Familiarity with coalition or partner management in electoral or civic contexts
Experience working with large partner networks or multi-org coalitions
Bachelor’s degree
Strong project management skills with a high attention to detail; proven success in working across multiple partners and groups (internally and externally) leading complex planning efforts.
Experience working with project management tools (Asana); data and CRM management (EveryAction, Salesforce)
Familiarity with tools for drafting, scheduling, and task management.

Responsibilities

Assist senior staff in maintaining the project work plan and tracking progress across workstreams
Take and distribute notes and action items from coalition calls, partner check-ins, and internal team meetings
Draft and send routine communications, including scheduling emails, meeting invites, and informational updates
Maintain shared Google Drives, including folder architecture, file naming conventions, and document versioning
Maintain tracking documents such as partner rosters and contact lists
Upload, organize, and archive materials and resources after each event or call
Coordinate scheduling for two Team Leads
Assist with logistics for convenings, including managing RSVPs, preparing materials, and supporting day-of execution
Support onboarding logistics for new partner organizations
Monitor the coalition's operational inbox and issue log, maintaining a running record of open items, flags, and outstanding tasks across partner organizations
Prepare and distribute a regular summary of open items to senior staff and relevant stakeholders
Liaise with All Voting team members, as necessary, on communication, follow-up, and other applicable projects, initiatives, and deliverables.
Regular travel to convenings, conferences, and critical meetings.
Navigate and utilize All Voting's various platforms (e.g.: Asana, Google Workspace, Slack) and methods (M.O.C.H.A.) to see work through to satisfactory completion.
Other duties as assigned.

Benefits

Employer-paid medical, dental, and vision insurance.
Life, short-term and long-term disability, and AD&D insurance
Flexible Spending Account (FSA)
403(b) Retirement Account with a 6.5% direct employer contribution after 3 months of employment
Employee Assistance Program (EAP)
Monthly tech stipend
Vacation Days
Sick Days
Personal Leave
Paid Parental Leave