Project Assistant

Arcadis • Toledo, OH

1d • $50,000 - $70,000

About The Position

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the Midwest Region. (primarily Ohio, Michigan and Indiana) You will have regular interaction with the Project Controller and Finance Manager regarding contracts and project specific financials and metrics. This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as: tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.

Requirements

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
• They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes.
• Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously.
• Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.

Nice To Haves

• 1-3+ years of related experience.
• Finance background or coursework
• Previous experience with client billing procedures
• Previous administrative experience in a fast-paced setting

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Midwest Region.
• Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

Benefits

• Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.
• We offer nine paid holidays and 15 days PTO that accrue per year.
• The salary range for this position is $50,000 - $70,000.
• Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees