Project Assistant (Hawaii)
About The Position
The Project Assistant will provide administrative support for State assessment projects. Job Location: This person will be working at the Honolulu, HI Cambium Office Job Responsibilities: Provides general administrative support. Schedules meetings and maintains calendars. Develops and maintains efficient filing and tracking system for the projects. Prepares meeting agendas including gathers discussion topics, drafts, and circulates and finalized agenda. Provides meeting support, including the following: Selecting venues including contracting with caterers, audio-visual teams and transportation Drafting and sending out meeting invitations Managing logistics including arranging travel, lodging and parking. Overseeing the meeting by making sure the meeting room is set-up correctly, handling unexpected issues and making sure the meeting is running smoothly. Prepares meeting expense vouchers, travel reimbursements and invoices and submits to CBO. Assists with production and assembly of reports, presentations, and meeting materials. Performs general office tasks including photocopying, faxing, phone calls, e-mail, Federal Express. Works with web-based documentation system. Other duties as assigned.
Requirements
- Bachelor’s degree preferred
- Excellent verbal and written communications skills
- Flexibility and ability to consistently meet deadlines
- Ability to work independently as well as part of a team
- Acute attention to detail and strong work ethic
Responsibilities
- Provides general administrative support.
- Schedules meetings and maintains calendars.
- Develops and maintains efficient filing and tracking system for the projects.
- Prepares meeting agendas including gathers discussion topics, drafts, and circulates and finalized agenda.
- Provides meeting support, including the following: Selecting venues including contracting with caterers, audio-visual teams and transportation Drafting and sending out meeting invitations Managing logistics including arranging travel, lodging and parking. Overseeing the meeting by making sure the meeting room is set-up correctly, handling unexpected issues and making sure the meeting is running smoothly.
- Prepares meeting expense vouchers, travel reimbursements and invoices and submits to CBO.
- Assists with production and assembly of reports, presentations, and meeting materials.
- Performs general office tasks including photocopying, faxing, phone calls, e-mail, Federal Express.
- Works with web-based documentation system.
- Other duties as assigned.
Benefits
- Remote First Work Environment
- Our Remote First approach gives employees the flexibility and trust they need to effectively balance work with life.
- It creates a culture in which all employees are valued and where success is measured in results.
- It allows us to work collaboratively, inclusively and for greater positive impact, regardless of our individual locations.
- As part of our Remote-First benefits, Cambium offers reimbursement to help cover the cost of setting up your home or remote office.
- An Equal Opportunity Employer
- We are dedicated to fostering a culture that celebrates unique backgrounds, ideas, and experiences.
- We will provide reasonable accommodations for qualified individuals with disabilities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
