Project Assistant- Arena Projects

Helix Electric•Reno, NV

About The Position

Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character. SUMMARY: The Project Assistant is responsible for general office and field tasks and providing supportive assistance to the office and project managers. The Project Assistant is responsible for assisting all team members, including but not limited to Project Managers, Project Engineers, and Superintendents.

Requirements

At least 1-2 years of experience in the commercial construction industry
Proficient with Microsoft Office Suite (Excel, Word, PowerPoint)
High school diploma or equivalent (Required)
Detail oriented, focused, ability to multi-task and motivated.
Ability to effectively problem solve and assist with process improvement.
Ability to keep information confidential.
Ability to work independently and in a team-oriented environment.
Ability to communicate clearly and concisely in verbal and written communication, and the judgement to know when to use which method.
Ability to interface with all professional levels in a complex environment while driving results.
Ability to exhibit leadership qualities.
Ability to work in a fast-paced, high-volume work environment.
Ability to effectively communicate with employees at all levels of the organization.

Nice To Haves

Working knowledge of CMIC and Labor Charts a plus.
Knowledge of CMiC Software a plus, but not required.

Responsibilities

Responsibilities include general administrative duties.
Prepare and maintain digital project files.
Plan and schedule department meetings.
Support the project start up and close-out processes on each job.
Enter and review timecards for project personnel.
Run daily, weekly and monthly reports and sort and process various project documents.
Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received.
Provide support with Project Start-up to include take offs, PEP and administrative processes.
Assist with Purchase orders to include major purchase orders.
Assist with CBOM preparation and releases.
Assist with Post Job Analysis and Closeout.
Assist with subcontracts.
Update project system (CMIC).
Job site visits to attend meetings, obtain photos and support Superintendents.
Update and distribute 6-week labor schedule.
Work closely with the accounting department on COB’s, JCA’s and department budget.
Various Administrative support functions.
Assist with Helix compliance requirements.