Project Assistant, New Development - NYC

Anywhere • New York, NY

2d

About The Position

We are seeking to fill a Project Assistant opening in our New York office to support two fast paced executives. The team is seeking someone who will handle the day-to-day operations and functions of an executive. The position offers the opportunity to directly collaborate with industry leaders in the fields of architecture, design and real estate. Having a proactive and positive attitude, a thorough understanding of discretion and poise is vital.
Candidate must have the following qualities:
Self-starter
Capable of prioritizing and balancing project timelines
Strong written and verbal communication skills
Analyze, organize and prioritize task list

Requirements

• Bachelor’s or equivalent degree required; may consider candidates without a degree given applicable work experience
• 1 to 3 years of proven experience in a customer facing business environment with administrative duties, preferably in the Real Estate Industry
• Strong organizational skills
• Ability to interact successfully with both internal and external customers at all levels.
• Proactive nature with in-depth ability to coordinate and effectively handle and prioritize multiple tasks efficiently
• Strong computer skills with advanced knowledge in Word, Excel, Outlook, and Power Point
• Professional demeanor and ability to defuse emotional situations in a calm manner
• Strong interpersonal skills and good judgment
• Ability to work independently with minimal direction to achieve accomplishments
• Exposure to Adobe Creative Suite preferred

Nice To Haves

• Exposure to Adobe Creative Suite preferred

Responsibilities

• Pro-actively handling calendars and inboxes, coordinating travel arrangements, maintaining files and contacts, crafting/proofreading memos, retrieving messages and preparing expense reports
• Assist with all preparation for meetings
• Researching comparable properties
• Creating and altering excel spreadsheets
• Maintaining a filing system in a fast-paced environment
• Answer calls and respond to clients in a professional manner
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees