Project Assistant - Construction

MINISO USA • West Covina, CA

23h • $26 - $29

About The Position

The Construction Project Assistant provides administrative, coordination, and tracking support to the Project Construction team across all phases of construction projects. This role supports project execution by maintaining schedules, coordinating with vendors and internal partners, tracking timelines and costs, and ensuring accurate documentation throughout the project lifecycle.

Requirements

• Strong ability in project scheduling and timeline management.
• Experience with data tracking, reporting, and basic analysis.
• High attention to detail with strong organizational and documentation skills.
• Proficiency in Microsoft Excel, Microsoft Project, and other project tracking tools.
• Strong written and verbal communication skills with consistent follow-up.
• 1-2 years of experience in a project assistant or administrative role.

Nice To Haves

• Bachelor’s degree in Business, Project Management, or a related field preferred.

Responsibilities

• Provide administrative and coordination support to the Project Construction team throughout all phases of construction projects.
• Assist in developing, maintaining, and updating project schedules, timelines, and work plans.
• Track project milestones, deliverables, and deadlines to ensure schedules remain on target.
• Coordinate with vendors, contractors, suppliers, and internal teams to follow up on materials, fixtures, and services.
• Monitor project status and proactively identify potential schedule risks or delays, escalating issues as needed.
• Maintain accurate project data, reports, and dashboards, including schedules, timelines, and performance metrics.
• Prepare, organize, and maintain project documentation, including contracts, drawings, permits, change orders, and project files.
• Support purchase orders, invoice processing, and cost tracking related to construction projects.
• Assist with fixture planning, ordering, delivery coordination, and inventory tracking, as applicable.
• Communicate project updates and status reports to internal stakeholders as required.
• Support site logistics, warehouse coordination, and delivery scheduling.
• Ensure compliance with company procedures, safety requirements, and construction standards.
• Perform general administrative duties as needed to support successful project execution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level