Project and Building Manager

Starting Arts•San Jose, CA

4d•$38 - $48

About The Position

Starting Arts ( www.startingarts.com ) is a nonprofit arts education organization founded in 2002 with the mission of making arts education accessible to all children in the Bay Area, with a special focus on Title 1 students in under-served communities. Starting Arts is developing the Shared Arts Center of San Jose, a shared space that will become home not only for Starting Arts but four anchor arts organizations – Silicon Valley Shakespeare, Los Lupenos, ArtHouse Studio, and Playful People Productions. Other arts groups will come on board as word spreads about our vision. Starting Arts will be the lead partner in this endeavor, securing the funding and managing the Center’s logistics. The Shared Arts Center of San José is designed to allow arts groups to share resources and to promote artistic cross-pollination. This tailor-made Center will allow each organization to share state-of-the-art facilities, develop innovative theatrical experiences, and provide long-term stability for arts groups. We are seeking a Project & Building Manager who will be responsible for Starting Arts’ move into the new Shared Arts Center (located at 99 Notre Dame & 92 Sharks Way in San Jose) and then the day-to-day operations and maintenance of the Shared Arts Center. The Project & Building Manager will report to the Executive Director or Artistic Director and will work closely with the senior administration and production staff. The position is designed to be a part-time position with up to 20 flexible hours.

Requirements

4-6 years of relevant work experience
Familiarity and a passion for working with artists in multiple arts disciplines
Excellent oral and written communication skills, attention to detail

Nice To Haves

Commercial real estate experience in property management is a plus

Responsibilities

Develop project scope, timelines, budgets, and deliverables
Coordinate architectural, engineering, and design documentation
Identify project risks and implement mitigation strategies
Lead and manage contractors, subcontractors, and consultants
Serve as the primary liaison between owners, architects, engineers, and field teams
Facilitate regular project meetings and maintain clear communication
Resolve conflicts and support a collaborative work environment
Monitor project expenses and track budget performance
Negotiate vendor contracts and manage cost‑control measures
Create and maintain detailed construction schedules
Coordinate labor, materials, and equipment to prevent delays
Monitor daily progress and adjust plans as needed
Ensure all work meets design specifications, building codes, and industry standards
Address deficiencies and oversee corrective actions
Enforce safety protocols and compliance with OSHA and local regulations
Conduct or coordinate safety briefings and incident reviews
Promote a safe, hazard‑free job site
Provide regular progress updates to leadership and stakeholders
Maintain accurate project records, logs, and reports
Document milestones, changes, and close‑out requirement
Managing janitorial and repair staff and oversee building maintenance.
Handle safety or security issues should they happen.
Handling onsite tenant issues and service requests.
Oversee schedule of maintenance and renovation projects, including tenant improvements.
Manage and maintain a regular schedule to survey and inspect facility.
Hire and supervise the team of contractors and consultants required for the operations, maintenance of the facility (including construction contractors, and architects).
Ensure all areas of building safety and compliance, regulations with the San Jose Fire Department, Cintas etc..
Procure and manage necessary vendors for supplies and services for the facility.
Manage ordering necessary building products and coordinate deliveries.