Project and Administrative Coordinator, CTC

Palm Beach Atlantic University • FL

104d

About The Position

In support of the university’s mission and objectives, the Project and Administrative Coordinator provides organizational and operational support to the School of Ministry’s Community Transformation Center (CTC). This position fosters collaboration, supports effective communication, and ensures the successful delivery of events and initiatives that enhance student engagement and community impact. This role supports the Director and Associate Director in advancing the mission and vision of the CTC in alignment with the goals as stated in the Lilly Endowment Pathways III grant.

Requirements

• Bachelor’s degree in communications or related field, required.
• 2+ years of experience in communications, graphic design, marketing, and/or event planning.

Nice To Haves

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
• Adaptable/Flexibility – Ability to change or adjust to change.
• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Conflict Management – Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
• Continuous Improvement – Implement or brainstorm ways to optimize a process.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Results Orientation & Accountability – Takes accountability and identifies, executes and drives actions to consistently achieve desired results.
• Self-development – Grow one’s self-awareness, abilities, skills, and/or talent.

Responsibilities

• Collaborates with the CTC team to plan, organize, and execute academic, community, and student-centered events.
• Assists in planning and execution of the annual conference, regular seminars and workshops (~6/year), and ongoing outreach initiatives supporting the student experience and promoting engagement with prospective students both in-person and virtual.
• Coordinates event logistics such as venue selection, catering, and audiovisual needs in partnership with university departments.
• Partners with university Events and Marketing departments to produce promotional materials, manage event registrations, and oversee follow-up processes ensuring high-quality experiences and successful outcomes.
• Partners with the CTC team to implement marketing strategies promoting graduate theological education programs and community outreach initiatives.
• Collaborates with university Marketing to draft and edit written content, including newsletters, social media posts, and website updates, and reports highlighting CTC’s academic excellence and community transformation impacts.
• Coordinates digital postings and updates to social media and website(s).
• Manages daily office operations, including filing, data entry, scheduling, and records maintenance.
• Tracks and records expenses, processes receipts, and handles purchasing tasks, ensuring accurate budget reporting for the Associate Director.
• Provides scheduling support and coordinates meetings, conference calls, and appointments for faculty and staff.
• Prepares and distributes communications, reports, and presentations.
• Assists with general administrative tasks as needed to support departmental initiatives.
• Assists the Director, Associate Director, and team with projects aligned to the CTC’s mission and vision.
• Provides meeting support through note-taking, tracking follow-up items, and contributing input when appropriate.
• Offers creative ideas and practical suggestions to enhance organizational effectiveness in academic and community engagement.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree