Tremco CPG Inc.-posted 3 months ago
$53,000 - $66,000/Yr
Full-time • Mid Level
Beachwood, OH
1,001-5,000 employees

Tremco Construction Products Group is seeking a Project Administrator to support our Eastern Division in a hybrid role, working both remotely and onsite in Beachwood. The Project Administrator plays a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. This includes managing and coordinating all administrative aspects for an array of project types, such as Patch and Repair, General Contracting, Safety Patch and Repair, and more. Key responsibilities include managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, and coordinating communications with Field Resources and Customers. Success in this role requires strong organizational skills, effective time management, and proficiency in relevant technology and software.

  • Manage contractor payables and customer billings.
  • Ensure compliance with standards and policies.
  • Apply book pricing and WTI documentation policies.
  • Oversee commission and discounting policies.
  • Process change orders and manage document management.
  • Perform financial data entry and coordinate communications with Field Resources and Customers.
  • Validate, organize, and ensure compliance for all project documentation.
  • Confirm compliance requirements based on WTI Price Book Policy/Procedures.
  • Manage critical project documents such as vendor applications and subcontracts.
  • Dispatch service orders to WTI Technicians.
  • Track time and expenses, manage payables over 30 days.
  • Prepare customer invoices accurately and timely.
  • Maintain accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
  • 4-7 years related experience in Project Administration/Management or Construction Accounting.
  • Experience with Sarbanes-Oxley, public procurement, or job order contracts.
  • Ability to handle multiple tasks and prioritize effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in project management software and Microsoft Office applications.
  • Strong time management skills and ability to work in a fast-paced environment.
  • Knowledge of State prevailing wage, DB and SCA.
  • Experience with Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, and WTI Quick Price App.
  • Health insurance
  • Paid holidays
  • Paid time off
  • 401(k) with company match
  • Company Pension Plan
  • Performance Based Commission
  • Continuing education
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