Project Administrator ~ Sarasota, FL

Davis Development • Sarasota, FL

7h

About The Position

ESSENTIAL DUTIES AND RESPONSIBILITIES Create and maintain Project files for multiple projects. Support the Project Manager and maintain all copies of Contracts, Purchase Orders, Change Orders, and other documentation in the Project files and electronically Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis Support the field staff with orders and communication needs Maintain Purchase Order/Contract log for your projects and send all copies of signed Contracts, Purchase Orders and Change Orders to the field Superintendent Assign the correct cost code to invoices Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget. Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate Mail out all Notice of Commencements to suppliers upon request. Establish and maintain communications with Vendors and Subcontractors Organize and complete all project paperwork filing Prepare various monthly reports Ensure all project-related tasks are completed on time. Performs other related duties as assigned. EXPERIENCE 3 years of experience with providing support within the construction industry, specifically accounts payable support 3 years of experience with AIA contract documents, preferred EDUCATION High School Diploma SKILLS/CERTIFICATIONS Organizational skills to handle/process multiple projects/tasks Working knowledge of current practices and software, specifically Microsoft Word, Excel and 10- Key proficiency. Ability to work with tight deadlines Strong Microsoft Office skills Ability to follow instructions and complete assignments independently. Strong customer service skills IND1 What we offer: Great benefits, including health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment 401(k) Savings Plan (4% employer match; 100% vested immediately) Company paid life insurance (1x base salary) Paid Time Off package with a carryover provision Training and career development opportunities Company Apparel Store allowance Who we are: Davis Development is a privately owned luxury apartment developer and property management company with 25+ years in the industry and a best-in-class reputation. We have developed and managed multi-family properties throughout the country. Part of our success is attributed to empowering our teams to manage their properties as owner-operators, entrusting them with making the best decisions for their teams and residents. It is this approach that keeps our family culture and a results-driven attitude. At Davis Development, our management team is hands-on and in-house, running our communities every day. We make places people love to call home. Our culture is simple: work hard, have fun, and take care of the details. On-site teams think like owners and make decisions that matter. We show up every day to support our people and serve our residents better than anyone else. You will find a sense of pride, commitment, and determination that allows every team member the opportunity to have a meaningful impact. We hope you come grow with us! Davis Development is an equal opportunity employer and proud to support diversity in the workplace. No calls or emails from third party recruiters at this time please.

Requirements

• 3 years of experience with providing support within the construction industry, specifically accounts payable support
• High School Diploma
• Organizational skills to handle/process multiple projects/tasks
• Working knowledge of current practices and software, specifically Microsoft Word, Excel and 10- Key proficiency.
• Ability to work with tight deadlines
• Strong Microsoft Office skills
• Ability to follow instructions and complete assignments independently.
• Strong customer service skills

Nice To Haves

• 3 years of experience with AIA contract documents, preferred

Responsibilities

• Create and maintain Project files for multiple projects.
• Support the Project Manager and maintain all copies of Contracts, Purchase Orders, Change Orders, and other documentation in the Project files and electronically
• Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance
• Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis
• Support the field staff with orders and communication needs
• Maintain Purchase Order/Contract log for your projects and send all copies of signed Contracts, Purchase Orders and Change Orders to the field Superintendent
• Assign the correct cost code to invoices
• Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget.
• Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate
• Mail out all Notice of Commencements to suppliers upon request.
• Establish and maintain communications with Vendors and Subcontractors
• Organize and complete all project paperwork filing
• Prepare various monthly reports
• Ensure all project-related tasks are completed on time.
• Performs other related duties as assigned.

Benefits

• Great benefits, including health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment
• 401(k) Savings Plan (4% employer match; 100% vested immediately)
• Company paid life insurance (1x base salary)
• Paid Time Off package with a carryover provision
• Training and career development opportunities
• Company Apparel Store allowance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED