Administrative assistant for solar project

Moss • Clewiston, FL

15d • Onsite

About The Position

Moss is seeking a dynamic Project Administrator to serve as a critical liaison between our HR and Payroll departments and the job site. This role involves managing various administrative tasks, including processing new hire paperwork, handling terminations, managing pay changes, and overseeing timekeeping for hourly employees. The ideal candidate will exhibit high energy, excellent interpersonal and organizational skills, and thrive in a fast-paced environment. Strong multitasking abilities, effective communication, and teamwork are essential for success in this role.

Requirements

• Strong work ethic with a high level of maturity and a positive attitude.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Ability to manage and balance daily and weekly priorities effectively.
• Excellent communication and follow-up skills.
• Highly organized, detail-oriented, and capable of working independently and as part of a team.
• Effective time management and problem-solving skills.
• Ability to handle tasks and issues with a common-sense approach and attention to detail.
• Positive and adaptable attitude toward changing situations and interactions on-site.
• Associate's degree, high school diploma, or GED; or an equivalent combination of education and experience preferred.
• 1-2 years of experience in an administrative setting preferred.
• Proficiency in Microsoft Word, Outlook, and Excel.

Nice To Haves

• Bilingual in Spanish and/or Creole preferred.
• Willingness to travel preferred.
• Construction experience is a plus.

Responsibilities

• Act as the primary point of contact between the Human Resources and Accounting Teams.
• Initiate and manage the onboarding process for new hourly employees, including completing new hire paperwork and administering drug tests.
• Oversee the collection and entry of timekeeping data for craft employees.
• Generate and distribute daily and weekly reports to superintendents for time approval.
• Administer weekly payroll for up to 200+ hourly employees on-site.
• Assist the project accountant with invoices, expense reports, and credit card transactions.
• Perform other administrative tasks as required by the project manager, supervisors, project administrative supervisor, and team leaders.
• Work environment is a solar construction job site.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees