Project Administrator
redShift•Albany, NY
12d•$60,000 - $80,000
About The Position
Our growing construction-focused client is seeking a highly organized Project Administrator to support project management teams with administrative coordination, documentation, and project tracking. This role plays a key part in ensuring projects run smoothly by managing contracts, tracking project data, and supporting communication across teams. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment with multiple priorities.
Requirements
- Associate degree or equivalent experience required; Bachelor's degree preferred
- Minimum of 3 years of administrative experience , ideally in construction or project-based environments
- Strong proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to manage competing priorities and work independently
- Detail-oriented with strong accuracy in documentation
- Ability to support multiple projects and deadlines simultaneously
- Strong communication and coordination skills
- Problem-solving mindset with the ability to adapt in a fast-paced environment
Nice To Haves
- Experience with construction management software (e.g., Prolog, Viewpoint) a plus
Responsibilities
- Assist with preparation and administration of owner and subcontractor contracts
- Track insurance certificates, bonds, and compliance documentation
- Support project managers with contract execution and documentation
- Participate in bid processes, including coordinating vendor outreach and organizing bid submissions
- Assist in preparing bid documentation and tracking responses
- Monitor submittals, RFIs, and project documentation to ensure timely completion
- Prepare and distribute reports related to budgets, schedules, and project status
- Assist with change order tracking and documentation
- Help gather and organize documentation required for project closeout
- Track subcontractor agreements, purchase orders, and budget-related data
- Assist with assembling final project documentation packages
- Provide general office support including answering phones, greeting visitors, and handling mail
- Support multiple team members with administrative tasks as needed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
1-10 employees
