Project Administrator
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About The Position
MG2 is seeking a talented Project Administrator to join our Seattle office in our Program Management team! At MG2, we value our employees with great benefits and worthwhile programs. We are proud of the many initiatives at MG2 such as our focus on Sustainability, our passion for Equity, Diversity & Inclusion, and our fifty-year anniversary celebration. We promote MG2 culture firmwide and within each of our offices through bi-weekly all-office meals, monthly recognition, happy hours, summer events, and an end of year Holiday Party to celebrate our accomplishments. People make the place at MG2 - Join our growing firm today! What your day will look like: Facilitates studio rhythm of business. Coordinates consistent project and client reporting. Ensures project work plans, budgets, forecasts on all program projects are being updated on the appropriate cycles; assists project managers in this activity as needed. Reviews and analyzes project financial performance. Risk and issue tracking and escalation. Facilitates studio / project staffing with follow up. Milestone schedule generation, coordination and maintenance. Construction Administration coordination, including distribution and oversight of RFIs and submittals processing, internally and externally. Executes archiving and project closeout procedures to satisfy contract requirements, including general contractor and consultant coordination in partnership with project manager. Assists with landlord approvals, jurisdiction research and permit coordination. Posts drawing sets and distributes according to client requirements. Facilitates project team correspondence (project meeting minutes, field reports, punch-lists and jurisdictional permit comments). Manages multiple conflicting priorities successfully while maintaining composure where resistance to change is met. Supports the implementation of process change initiatives, varying in complexities from conception through delivery. Audits reporting and risk escalation as assigned. Proactively pursues opportunities for creating new efficiencies within the team and continued improvement of work processes. Works across teams and markets on projects as assigned with various stakeholders. Handles sensitive matters with complete confidentiality.
