Project Administrator w/Document Controls experience

Moffatt & Nichol-posted 4 months ago

$25 - $33/Yr

Full-time • Entry Level

Long Beach, CA

501-1,000 employees

Professional, Scientific, and Technical Services

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Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively looking for a Project Administrator with project controls experience to join our Long Beach office but will be working out of the client's office. This role will be working directly with the Program Management Team (Moffatt & Nichol) providing support for the Slip Fill Program Management team using CMIS and will also support ITS in its document management for other projects using MS Teams/SharePoint. Slip Fill project's construction contract will be dealing with Construction Manager team's document Management, this role will be responsible for document control between M&N, Construction Manager, ITS, and the POLB. This role will be directly reporting to the Program Management Team.

Develop document management standards, folder structure, guidelines, processes, and naming conventions to make sure efficient access and retrieval
Ensure proper archiving of outdated documents while maintaining version control for active files
Develop and document best practices for document handling, approval workflows, and access security protocols
Monitor processes and documentation with team(s) to ensure compliance
Provide guidance and training to team members on document control procedures, troubleshooting, and best practices
Work closely with internal teams to address document management challenges and drive adoption of processes
Make sure that the CM team follows proper document management
Maintain Logs, version controls, and assist in weekly, monthly and quarterly reports
Assist in meeting set up, coordination, follow up, and generate minutes

Associate's Degree or higher in a related field; required
1-5 years of experience in Project Administration; required
Proven experience in document controls and records management, preferably in a technical or engineering environment; required
Microsoft Office Professional skills with proficiency in Word, Excel and PowerPoint
Knowledge of Adobe Acrobat Professional, Microsoft Windows, Explorer, Teams and/or Zoom
Proven experience with Teams MS Teams SharePoint and CMIS; required
Excellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilities
Multi-Tasking skills - and general understanding of construction projects, Construction Management, Program Management, and reporting requirements
Excellent organizational skills with attention to detail
Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team
All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire

Base salary range: $25.00 to $33.00 per hour based on years of experience, level of education obtained, professional registration, and meeting required qualification in job description

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