Project Administrator - Construction
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About The Position
As a trusted national architecture/engineering/construction consulting firm, Marx|Okubo works with real estate owners, investors, and lenders at every point of the property lifecycle to evaluate their building projects, solve complex challenges, and implement tailored solutions. We value technical proficiency, innovation, dedication, and achievement, as well as collaboration, both within our organization and in our client interactions. We are building our team in White Plains, NY, seeking a Project Administrator. This position operates on a hybrid schedule, requiring 2 days in the office (one of which is Monday) and 3 days of remote work. The Project Administrator (PA) plays a crucial role in the team by entering accurate job data into Dynamics 365, setting up job folders, reading contracts for job-specific details, and ensuring the team is aware of any specific client guidelines. The PA will select appropriate templates, request documents from clients, coordinate and schedule site visits, establish deliverable due dates, conduct government research for the subject property, and upload received documents. Additionally, the PA will complete assigned sections of reports, manipulate photos into templates, add data from the Application for Payment to spreadsheet templates, review final products for continuity and language, convert native documents into electronic PDF deliverables, and issue them to the appropriate parties. The PA is also responsible for creating and sending invoices and being the knowledge leader on company protocols and standards, along with typical administrative duties such as receiving couriers, answering phones, and managing office inventory.
