Project Administrator - Building Science + Infrastructure

ECS Ltd•Orlando, FL

About The Position

Responsibilities Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more. Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets. Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team. Attend project meetings with senior staff and assist with resolutions to administrative problems Communicate with client and external team members consistently. Assist in managing project budgets, preparing invoices, and collection efforts. Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis. Good project and contract management skills. Basic ability to manage project budgets. Host or attend project discussions with clients, follow up on reports to determine if there are questions

Requirements

High school diploma or GED required. Bachelor of Business or related field preferred
2 years of related experience
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
Excellent oral & written communication skills
Basic project management and contract administration skills
Dependable, self-motivated, responsible and detail-oriented
Ability to multi-task and meet deadlines
Proficient with MS Office (Word, Excel, PowerPoint)
Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
Excellent interpersonal skills
Basic decision making skills
Work with supervisor to understand priorities and urgency of work
Previous project administrator experience in the AEC industry is a plus

Responsibilities

Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
Use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
Coordinate internal communications with staff members on a variety of projects, as requested.
Actively mentor junior staff and support overall development of the team.
Attend project meetings with senior staff and assist with resolutions to administrative problems
Communicate with client and external team members consistently.
Assist in managing project budgets, preparing invoices, and collection efforts.
Prioritize tasks to meet project deadlines.
Consult with your supervisor to help prioritize tasks on a daily basis.
Manage project budgets.
Host or attend project discussions with clients, follow up on reports to determine if there are questions