Project Administrative Assistant

Control Panels USA • Georgetown, TX

1d

About The Position

In general, the Project Administrative Assistant is responsible for assisting the project management team to ensure each project runs as efficiently as possible.

Requirements

• Great communication skills, both verbal and written
• Proven ability to communicate effectively with customers
• Highly organized and detail oriented
• Strong technical and computer skills to include Microsoft Office Suite, Word, Excel, Outlook, etc.
• Customer service oriented
• Ability to multitask

Responsibilities

• Introductory email to customer with signed PO/Work Order
• Opening time for the project
• Taking notes at project meetings
• Creating Schedule Of Equipment after drawings & Cost Estimate are approved
• Request submittal to be created from Admin.
• Detailed review of submittal compared to Schedule Of Equipment from Admin.
• Sending completed submittal to customer & frequently checking up on progress
• Create Submittal Comment Response sheet with all comments copied from returned submittal
• Process return submittals from customer & communicate with Project Manager on changes if applicable.
• Gives As-Builts to Shipping/Receiving and help set up the shipment
• Create Transmittal/Packing Slip
• Create Field Tech Binder to the greatest extent possible
• Gather As-Builts & parameter lists from field tech
• Get As-Builts to CAD to update drawings
• Update Parameter lists accordingly
• Update Schedule Of Equipment for O&M
• Help with any scheduling throughout life span of project
• Attend meetings and trainings deemed necessary by management
• Any other tasks, assignments, duties, or projects as requested by management

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed