Project Administrative Assistant

Intertek•Oakland, CA

4h•$30 - $35

About The Position

Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking a Project Administrative Assistant to join our Environmental team in Oakland, California. This is a fantastic opportunity to grow a versatile career in environmental consulting. Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing. The Project Administrative Assistant will provide minor administrative items, such as light phone answering, ordering supplies, accounting functions, and office management. The position will also have a wide range of technical duties, including data entry, scheduling, and report preparation.

Requirements

High School Diploma/GED
2 years+ experience in an administrative role
Excellent communication skills, both verbal and written
Excellent prioritization, organization, and time management skills
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Ability to analyze and solve problems
Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frame

Nice To Haves

Bachelor's Degree
Experience working in the construction / engineering industry
Experience dispatching and/or scheduling field personnel
Experience and familiarity working with Microsoft Office suite

Responsibilities

Create various documents, spreadsheets, etc. utilizing Microsoft Office Software
Perform various general office duties including faxing, copying, mailing, filing, etc.
Assist with end of month billing, Accounts Receivable, Collections, and Invoice payments
Data entry, scheduling, and report preparation for environmental projects