Project Administrative Assistant

APTIM • Linden, NJ

85d • $22 - $36

About The Position

APTIM Federal Services is currently seeking an onsite Administrative Assistant to support our project activities at an existing environmental remediation project in Linden, NJ. The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project Health and Safety Lead. Tasks will include but not be limited to document control and maintenance, procurement support, equipment tracking, project progress documentation, and general local record keeping. The ideal candidate would have prior experience working in a construction type environment. The successful candidate will possess the ability to communicate clearly and confidently, both written and verbally, to all project team members including client representatives, government regulators, and APTIM colleagues alike. Strong people skills with a collaborative demeanor are a must. This position will be based at a construction site in Linden, NJ that is forecasted to last thru the end of 2026.

Requirements

• High School Diploma required.
• 3+ years of relevant administrative experience.
• Proficiency in Microsoft Office Suite.
• Strong communication and customer service skills required.
• Previous experience in a construction environment is preferable.
• Ability to work the project schedule which is 4 days/week, 10 hours/day.

Responsibilities

• Coordinate and direct office services, such as records maintenance, data entry, and computer spreadsheet generation.
• File and retrieve project documents, records, and reports.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Works with moderate supervision/guidance; accountable for individual results and impact on team.
• Applies basic technical skills and knowledge to complete assigned work.
• Responds to standard requests from internal or external customers.
• Solves routine problems by following defined procedures.
• Manages own time to meet deadlines set by others.
• Works with others as part of a team.

Benefits

• Medical, vision, and dental insurance.
• Life insurance.
• Short-term and long-term disability insurance.
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP).
• Paid holidays, vacation, and sick leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees