Project Administration Associate
About The Position
The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution. Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.
Requirements
- High school diploma or general education degree (GED)
- One to two years related experience and/or training.
- Strong organizational skills with a high level of accuracy.
- Proficient in Microsoft Office Suite (Excel, Outlook, Word).
- Ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively.
- Strong sense of ownership and initiative.
Nice To Haves
- Experience with Smartsheet, SAP, or similar systems is a plus.
Responsibilities
- Coordinate hotel bookings for traveling technicians and project personnel.
- Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
- Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
- Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
- Manage the Dispatch Log for technician assignments and field service coordination.
- Maintain the Vendor Log, verifying vendor details and documentation.
- Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
- Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
- Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
- Assist with Open Project Audits by gathering and organizing documentation for the following:
- Tremviews
- Technical Assist Orders
- Consulting Projects
- TRACE/ACT Services
- Diagnostics
- Participate in special projects as assigned, supporting cross-functional operational initiatives.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
