Project Accountant

Emj Construction-posted 9 months ago

Chattanooga, TN

Specialty Trade Contractors

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At EMJ, we are more than just General Contractors. We are People Serving People. In business for more than 50 years and a recognized leader in the construction industry, we strive to provide unique value and an unmatched client experience by living our values of selfless, trustworthy, and gritty. Our Chattanooga, TN office is looking for a Project Accountant to join our Accounting team. Local candidates to Chattanooga only. The Project Accountant ensures accurate financial reporting within EMJ's ERP, investigates discrepancies between the ERP and project management software, and follows up with appropriate parties for resolution on discrepancies. They play crucial roles in the Accounts Receivable and Accounts Payable processes for project invoices and assist Project Managers with various financial inquiries. Committed to excellent customer service, the Project Accountant serves internal teams, external clients, and subcontractors, all while maintaining financial integrity and accuracy for both project and company financial health.

Initiate project budget setup in Viewpoint
Follow up on approved change orders to ensure accurate reflection in contract values and financial statements
Work with Project Managers to address negative committed balances on subcontracts
Collaborate with Contract Expeditors to resolve compliance issues with subcontractors promptly, ensuring timely payment release
Responsible for the reconciliation of data between Viewpoint and Procore to maintain financial records
After Project Manager submits owner bill, review gross and net due, retainage to date, and total completed and stored to date to ensure accurate roll prior to entering invoice in ERP
Prepare lien waivers to accompany the owner invoice and obtain signatures from appropriate leadership
Update monthly draw schedule for operations leadership's review of overall job costs versus overall billings (i.e., over/under billings)
Stay informed about the project AR status, especially for past due AR, and update the Work in Progress (WIP) with expected payment information
Ensure accurate reporting of project accounts receivable on financial statements and other reports (e.g., aging/due dates, net receivable, retainage receivable)
Ensure prompt and accurate entry of subcontractor invoices to meet payment obligations as per contract/invoice terms
Monitor Procore for necessary subcontractor invoice approvals, send invoices to ERP link, and then push invoices to Viewpoint
Conduct a final review of subcontractor requisitions for necessary lien waivers, joint check paperwork, and accuracy of financial information on the invoice before processing for payment
Continuously monitor the project's financial status and ensure that subcontractor payments comply with established guidelines, safeguarding the project's and company's financial stability
Batch subcontractor payments for check runs and update cash flow report
Ensure accurate reporting of project accounts payable on financial statements and other reports (e.g., aging/due dates, trade payable, retainage payable)
Research payments not received by subcontractors and coordinate reissue of payment when necessary
Set up and maintain invoice approval workflows with appropriate reviewers in Procore for subcontractor invoices and Viewpoint for miscellaneous job expenses
Ensure compliance of nonresident subcontractor withholding requirements per state laws, where applicable
Facilitate the setup of new subcontractors with Viewpost and act as point of contact for project teams for how a payment was processed through Viewpost (e.g., check, ACH, virtual card)
Support Project Managers in preparing cost reports for Project Status Review meetings
Address cost-related inquiries and adjustments as requested by Project Manager
Process cost reallocations and budget adjustments in Viewpoint following project team approvals
Regularly review project financial reports for accuracy
Attend Project Status Review meetings, as requested by project teams

Bachelor's degree in Accounting or Finance or a minimum of 2 years of Construction accounting experience
Strong knowledge of MS Office (excellent Excel skills required), ERP Software (Viewpoint preferred), and Procore
Knowledge of accounting operations and procedures
Strong analytical and problem-solving abilities
Excellent organizational skills with the capacity to manage multiple tasks efficiently
Confident and challenge-oriented with a focus on delivering results

Recommended training: New-Hire Safety Orientation - Part 1, Hazard Communication/GHS and Accident Investigation & Reporting

Competitive pay
Outstanding work/life balance
First class office environment
Recognition and rewards for entrepreneurial spirit

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