Project Accountant

Tri State General Contractors•Escondido, CA

7d•$28 - $32

About The Position

We are an established and respected General Contracting Company seeking a Project Accountant with construction experience to fill a key role in the SoCal area. The selected candidate will excel at organization, communication, administrative tasks, and time management. We are looking for someone to be an innovative collaborator with a passion to succeed, who will be adaptable, versatile, willing to learn, and wants to grow with the company! If you have a “Team First” mentality, this is the job for you! See below for a more in-depth listing of responsibilities. Position Summary The Project Accountant is responsible for managing financial documentation, billing, compliance, and close-out activities for construction projects. This role ensures accuracy in project accounting records, supports Project Managers with budget oversight, and maintains compliance with owner and subcontractor requirements. The Project Accountant plays a critical role in safeguarding financial integrity across all phases of a project.

Requirements

3-5 years of experience in construction project management.
Familiarity with Sage 100, required
Proficiency in Excel (SOVs, Pivot Tables, MS Office, Outlook and Teams)
Ability to adapt and learn various owner billing platforms.
Critical thinking skills and ability to solve problems.
Professional written and phone/email communication.

Nice To Haves

Familiarity with AutoDesk, preferred

Responsibilities

Set up and maintain electronic and physical project folders for new projects.
Prepare and send billing instructions to subcontractors according to owner requirements.
Verify NOS documents are approved by Project Manager and track on preliminary log.
Assist with SOP creation for new processes and vendor portals.
Monitor and post communications received/sent from/to the Teams channel per project.
Audit subcontractor and supplier invoices, schedule for payment, and enter data into AutoDesk 100.
Track preliminary notices, obtain waivers, and ensure compliance prior to release of payment.
Record non-compliant subcontractors on hold list and monitor until compliance is met.
Record joint check agreements on preliminary notices log and enter joint checks into Sage for weekly check run.
Run SAR reports, monitor unbilled items, and communicate billing discrepancies to Project Managers.
Review owner contracts and identify invoicing terms.
Prepare Excel monthly draw forms, update SOV with approved change orders, and compile backup documentation per owner requirements.
Use owner portals for processing change orders and billings.
Record billings into Auto Desk and scan to electronic project folders.
Follow up with clients on past due receivables.
Review reimbursable items monthly, prepare invoices with supporting documentation, and log reimbursable billings into Sage 100.
Prior to retention release, review all CF releases with Project Manager and obtain signatures.
Assist with check run stuffing/mailing and back up posting of cash receipt.
Assist in closing out projects by obtaining all UF releases and contributing to close-out meetings.
Compile close-out documents per owner requirements or department requests (e.g., subcontractor list, affidavits, photos, punch list).
Review projects on delayed list, monitor progress, and communicate with Project Managers/Subcontractors to close out projects.
Prepare for and attend weekly close out project meeting.
Reconcile projects with Project Managers to verify contracts, change orders, and reimbursables have been billed/collected.
Archive closed projects electronically and physically, and notify all parties of closure