Program Support Specialist 2 - Tysons, VA

M.C. Dean • Tysons, VA

381d

About The Position

The Program Support Specialist 2 at M.C. Dean plays a crucial role in supporting project managers and engineers within the Security and Electronic Systems (SES) business unit. This position involves providing day-to-day project support, ensuring compliance with contract requirements, and maintaining documentation for proposals and projects. The specialist will also assist in the preparation of reports and facilitate communication among team members, contributing to the successful execution of electronic security services for various clients.

Requirements

• High School Diploma/GED with 8+ years of experience or Associate's Degree with 6+ years of experience or Bachelor's Degree with 2+ years of experience.
• Experience in professional writing, editing, and document production.
• Excellent organizational skills and ability to manage numerous interruptions under pressure.
• Strong attention to detail and accuracy.
• Ability to work independently and resolve practical problems.
• Effective communication skills, both written and oral.
• Ability to interact tactfully with a variety of individuals.
• Strong multitasking skills.
• Proficient in word processing, spreadsheets, databases, and MS Office Suite.
• Experience authoring responses to statements of work and management plans.

Responsibilities

• Provide day-to-day project support for project managers, engineers, and other staff members.
• Collaborate with Program Management on business and contractual matters, including proposal preparation and project deliverables monitoring.
• Maintain proposal, project, and contractual documentation, ensuring compliance with contract requirements.
• Act as a focal point for ongoing issue resolution related to compliance, acceptance, and payment issues.
• Administer commercial and U.S. Federal contracts based on project milestones, tracking and documenting change orders.
• Develop and maintain tracking lists for proposal, deliverable, project, and contract management.
• Ensure team compliance with project and contract requirements, deliverables, and schedules.
• Assist Program Manager in preparing monthly and financial reports.
• Organize project, proposal, and contract meetings, preparing necessary materials.
• Prepare documentation for employee permits, security, certification, and travel requests.
• Design and produce technical documentation, including information sheets and presentations.
• Convey complex information to diverse audiences effectively.
• Document and capture information from meetings and presentations accurately.
• Research and analyze reference materials from various sources.
• Design professional document templates for internal and external use.
• Develop schedules, outlines, and templates for proposal and project documentation.
• Write, edit, and proofread contract materials in response to client requests.
• Conceptualize graphics and presentation techniques to enhance information delivery.
• Coordinate and assist with contract and proposal deliverables production.

Benefits

• Collaborative team environment focused on enhancing customer outcomes.
• Investment in skills through professional and technical training programs, including leadership training and tuition reimbursement.
• Open communication with senior leadership and local office management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Specialty Trade Contractors
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees