CCE of Albany County Program Support Associate – Voorheesville, NY

Cornell Cooperative Extension•New York, NY

3d•$23

About The Position

The Program Support Associate supports Cornell Cooperative Extension of Albany County’s mission by helping programs and events run smoothly. This role provides day-to-day administrative and logistical support, assists in delivering programs, and helps ensure staff and program participants have positive experiences. The position requires flexibility, careful attention to detail, and the ability to manage tasks efficiently, along with a positive, helpful attitude and a willingness to support a variety of activities. We firmly believe in work-life balance and provide generous paid time off. This position is full-time. Compensation is paid at the rate of $22.50 per hour and includes 21 Vacation days, 14 Holidays, 3 Personal days and 12 Sick days annually. Mileage for work related travel is reimbursed. Excellent benefits package includes health insurance, dental insurance, NYS Retirement (NYSERS), and much more. Application Instructions In the My Information section be sure to enter your full name, address, email, and phone number(s). Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher). To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments. If you would like to add or update documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail [email protected]. External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) for additional guidance. All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/ Apply By All applications must be received on-line by 11:59 pm on March 9, 2026. Position closing dates may change based on Association needs.

Requirements

Associates Degree. A GED/High School Diploma plus 1 year of transferable functional experience may substitute for an Associate’s degree.
Experience relevant to the role of the position.
Ability to perform tasks accurately and assist in delivering programs.
Ability to meet the regular travel demands of the position.
A valid NYS driver's license and ability to drive and driving record acceptable for agency insurance coverage are required.
Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
Ability to use MS Office Suite, virtual meeting software.
Ability to use and manage data, databases, spreadsheets.
Ability to effectively communicate verbally and in writing.

Responsibilities

Assist in delivering programs as assigned.
Interact with program participants as part of program delivery.
Serve as subject matter resource; provide standard responses.
Represent CCE before the public, community leaders, Cornell, or others.
Assist with planning and managing programs, events, and meetings.
Assist with managing program data collection and reporting.
Quickly identify and report issues that arise.
Solve problems using appropriate policies and procedures.
Coordinate meetings, events, registrations, and room reservations.
Order and manage supplies, materials, and food; maintain inventory.
Set up and break down events, including equipment, meals, and clean-up.
Enter data and assist with reporting and recordkeeping.
Provide basic technology support for programs and events (Zoom, cameras, connections, etc.).
Greet visitors, respond to inquiries, and direct them to appropriate staff or resources.
Provide administrative support to supervisors and staff (photocopying, collate packets, filing, etc.).
Perform basic bookkeeping tasks, including expense processing and documentation.
Coordinate vendors, quotes, invoices, and deliveries.
Assist with communications and marketing efforts (announcements, email, social media).
Support tabling and exhibit requests, including scheduling and materials preparation.
Maintain organized files and documentation.
Assist with fundraising activities.
Complete and submit required reports and records in a timely manner.
Maintain confidentiality of information regarding all program participants.
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Albany County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.