Program Support Assistant (Office Automation)

Department of Veterans Affairs-posted 12 months ago
$55,383 - $71,999/Yr
Full-time
West Roxbury, MA
5,001-10,000 employees
Administration of Human Resource Programs
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The Program Support Assistant (Office Automation) provides administrative and secretarial assistance to the Chief of the PM&RS of this tertiary, multi-division, Boston University, Harvard and Tufts affiliated, teaching Physical Rehabilitation Service in West Roxbury, MA. This position also serves as the assistant to the Health System Specialist (HSS) and Administrative Officer (AO) of the PM&RS as well as back up to the AO.

  • Direct all administrative functions of the various Student Programs and the various Residency Programs.
  • Coordinate the collection of all documentation needed to meet the VA, CARF and Joint Commission's requirements for residents and trainees.
  • Maintain and update as necessary the rotation schedules and on call schedules for the residents.
  • Maintain a spreadsheet of all residents and students for future use.
  • Create, distribute and collect surveys completed by residents rating their experience within PM&RS.
  • Receive orders from staff, order, receive and distribution of the ergonomic equipment for employees that is requested by a therapist through the ergonomic evaluation process.
  • Order equipment as needed, monitor requests to ensure employees are receiving the items in a timely fashion, and also monitor the service's budget allocation for this program.
  • Perform secretarial duties.
  • Coordinate weekly and monthly service meetings. Prepare agenda, coordinates attendance and takes meeting minutes.
  • Provide support and assistance to PM&RS staff and personnel for various program requirements.
  • Prepare and oversee the allocation of travel fund requests.
  • Place purchase orders for PM&RS which include needed medical supplies, office supplies and equipment.
  • Obtain quotes from vendors, and inputs Requests into the DHCP system for review in Logistics/Contracting.
  • Function as the backup Applications Coordinator for the PM&R Service.
  • Perform other duties as assigned.
  • Must be a U.S. Citizen to apply for this job.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Typing proficiency of at least 40 words per minute.
  • At least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-6) in Federal Service.
  • Comprehensive benefits package as a federal employee.
  • Eligibility for benefits depends on the type of position held.
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