Program Supervisor IV

Texas Health & Human Services Commission•Vernon, TX

35d•Onsite

About The Position

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below. The Program Supervisor IV (Health Information Management or HIM Director) performs highly complex (senior-level) administrative and supervisory work, managing the overall goals and policies for the Medical Records department, including both the Electronic Medical Record (EMR) and other required documents related to patient care and treatment. Oversees ongoing records reviews and work-flow management. Assures compliance with requirements from the accrediting and certification agencies, Texas Administrative Code (TAC), and other relevant standards. Oversees the release of information in response to record requests, including requests from the court. Serves as the hospital privacy officer, assuring that the entire hospital remains in compliance with HIPAA standards. Serves as internal consultant on health information management issues (e.g., release of information, confidentiality, information security, information storage and retrieval, and record retention, etc.), as well as integrity and authentication of health record documentation and emergency preparedness for the record system and department. Supervises the work of others. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Requirements

Knowledge of regulations pertaining to medical/legal records including HIPAA privacy statutes, record retention schedules, accreditation compliance, PHI, de-activation laws, subpoenas, patient record flow, and confidentiality laws
Knowledge of electronic medical records systems
Knowledge of medical and pharmacology terminology
Skills in verbal and written communication
Skills in planning and organizing.
Skills in critical thinking and problem solving.
Skills in in using computers and applicable software (e.g., Microsoft Office Suite)
Ability to use reference materials.
Ability to work as a team player.
Ability to manage and supervise staff.
Ability to create, complete, and update accurate reports, policies, and procedures.
Must possess a valid Texas driver license or obtain it no later than 90 days after hire date to drive a state vehicle. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Two (2) years' experience managing people and medical records and/or systems.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required.

Nice To Haves

Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) credentials preferred.

Responsibilities

Oversees the medical records system at the hospital.
Manages the overall goals and policies, including both the EMR and other required documents related to patient care and treatment.
Assures compliance with requirements from the accrediting and certification agencies, Texas Administrative Code (TAC), and other relevant standards.
Assures policies and procedures related to the electronic and paper medical record systems are current and in compliance.
Compiles, reviews, verifies, and reports the daily census information to designated hospital staff and hospital leadership.
Develops an organized chart tracking and storage system including a process for ensuring retention and de-activation based on retention schedule compliance.
Oversees and monitors timely and thorough medical record reviews and takes action when discrepancies are found related to the integrity and timeliness of the record and information system.
Oversees patient information flow and ensures compliance with release of information requests within statutory requirements.
Promotes and maintains standards for security conscious awareness and behavior related to protecting Protected Health Information (PHI).
Serves as HIPAA Privacy Officer for the hospital.
Oversees the preparation, reconciliation, and closing of all medical records.
Ensures discharged client records are reconciled/finalized within the specified time frames.
Verifies the collection, copying, and distribution of medical record requests by mail, fax, secure server, or email.
Supervises and manages assigned staff.
Responsibilities include, but are not limited to, reviewing applications, interviewing candidates, selecting and hiring potential employees, scheduling and assigning workload, establishing performance measures, evaluating work performance, providing feedback and guidance, recommending staff development and training, recommending personnel and disciplinary actions, scheduling and approving leave.
Participates and serves on the Medical Records Advisory Committee (MRAC), as well as other hospital performance improvement activities as requested.
Provides technical and functional assistance to staff as well as other general services to various internal (clinical and administrative), and external (e.g., DSHS, HHSC, and regulatory agencies) customers as needed, including assisting with special projects as they occur.
Serves as internal consultant on health information management issues (i.e., release of information, confidentiality, information security, information storage and retrieval, and record retention), and standardization of processes associated with medical records.
Ensures the integrity and authentication of health record documentation and emergency preparedness for the record system and department.
Assures that all inpatients are on a legal commitment.
Serves as the record authority in court as legally required and in certification/accreditation surveys.
Oversees the flow of documentation necessary for all client admissions, registration, continued stay, and discharge medical records.
Coordinates with hospital staff for the client's continuity of care and oversees the discharge packets (preparation and distribution).
Oversees the release of information in response to record requests, including requests form the court.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Benefits

comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume