Program Staffing Specialist (Senior)

BAE Systems•Herndon, VA

4d•$101,398 - $172,377•Hybrid

About The Position

BAE Systems, a top-ten prime contractor to the U.S. Department of Defense, enables the U.S. government to transform data into intelligence and provides engineering, integration and sustainment support for critical military platforms and systems. Intelligence & Security provides services and products to the Department of Defense, the government, federal law enforcement officials, and troops deployed around the world. At BAE Systems, we promote a strong, collaborative culture and provide our employees with the tools, skills and training they need to succeed. We are all about trust, camaraderie, and a shared ambition to lead the world in defense technologies and national security services. We offer a flexible work environment to support the balance in your life and keep you performing at your best. Be a part of a company that is part of the community; driven to improve our future and protect our freedom. We are seeking an innovative and experienced Program Staffing Specialist to join our Program Management Office (PMO) team on a large prime IT contract supporting a key government customer, aligned with BAE Systems’ A3 strategy – a bold, forward-looking approach built on the transformative power of Automation, Artificial Intelligence, and Autonomy. As a key member of our team, you will play a critical role in driving our mission success by ensuring seamless subcontractor staffing and partnership management, while leveraging innovative solutions and technologies, including AI and automation, to enhance our processes and drive efficiency. Operating at the intersection of technology and national security, this position offers a high degree of autonomy and career growth. The ideal candidate will immerse themselves in the program's management and strategy, with the expectation that they will grow into emerging leadership roles. The primary work location for this position is Sterling, VA with flexible work hours and occasional work from home opportunities.

Requirements

Bachelor's degree
Minimum 6 years of relevant work experience, or 4 years with a Master's degree
Strong business development and communication skills
Ability to comprehend technical job requirements and accurately match candidate resumes with relevant experience and skills
Experience with subcontractor management and recruitment
Excellent project management and organizational skills
Strong attention to detail and ability to multi-task
Ability to work independently and as part of a team
Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
Experience with data analysis, insights, and visualization tools (e.g., Power BI)
Familiarity with AI, automation technologies, and prompt engineering principles

Nice To Haves

Experience in a PMO or project management environment
Certification in project management (e.g., PMP, Agile, etc.)
Experience in industrial security protocols
Familiarity with subcontracting regulations and policies in the defense or aerospace industry
Experience with AI and automation technologies, such as machine learning, natural language processing, and workflow automation
Data Analytics Certification
Experience with prompt engineering tools and techniques, such as natural language processing and machine learning

Responsibilities

Develop and maintain strong relationships with subcontractor partners, ensuring effective communication and collaboration to align with our business strategy
Manage all subcontractor candidate submissions, prescreen resumes, and coordinate with companies and hiring managers to gather necessary documentation and information, utilizing AI-powered tools to streamline and automate tasks where possible
Review and evaluate technical resumes to ensure qualifications and experience align with customer requirements
Identify opportunities to leverage AI and automation to enhance subcontractor staffing and partnership management processes, and develop and implement innovative solutions to drive efficiency and effectiveness
Design and optimize prompts for AI models to improve the accuracy and efficiency of candidate screening, resume review, and other staffing-related tasks
Analyze data and provide insights to inform subcontractor staffing and partnership management decisions, utilizing data analytics and visualization tools to identify trends and opportunities for improvement
Collaborate with cross-functional teams to develop and implement automated tools and solutions to support subcontractor staffing and partnership management, such as chatbots, workflow automation, and AI-powered candidate screening
Other duties as assigned

Benefits

At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

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