Program Specialist

Williams International•Pontiac, MI

10d•Onsite

About The Position

Williams International is a privately-owned company that develops and manufactures jet engines for both military and commercial aircraft applications. We are a company of creators who deliver pioneering ideas and technologies that lead the aerospace industry. Our culture fosters creativity, collaboration, and continuous learning to position our team members to inspire each other and provide quality products and supporting services that exceed the expectations of our customers. The Opportunity Williams International has an exciting opportunity for a Program Specialist to join our team. The Program Specialist will assist and support the management of research and development contracts and production contracts. Performs the necessary tasks to support and coordinate functional departments of the company to meet the requirements of specific assigned programs. Additionally, the Program Specialist will: Under general direction of the program manager proposes, authorizes work via work authorizations and budgets, administers small contracts and perform tasks necessary to support program requirements. Tracks and logs actions, correspondence and proposal activity between Williams and customers. Performs contract management, customer invoicing and ensures timely payments to Williams by use of Williams’ ERP system. Prepares contract proposals that comply with company policies and procedures, customer requirements, and applicable U.S. Government procurement regulations and laws. Evaluates customer requirements concerning price, delivery, technical specifications, and contract terms and conditions. Coordinates with functions as necessary to develop cost estimates on which pricing strategies and budgets are based. Supports contract negotiations including terms and conditions. Provides recommendations to management on contract negotiation objectives and solutions to other critical problems. Prepares work authorizations, including budgets and billing instructions and corporate directions for new contracts and contract changes. Monitors cost performance by analyzing expenditures and estimates to determine current variances from budget and to forecast future variances. Reports cost status to Management with recommendations for corrective action if needed. Monitors company performance under contract; acts as liaison between company and customers to assure contract requirements are met on time. Coordinates preparation of and issues required customer progress reports. Negotiates changes in contract terms requested by customer or necessitated by problems in meeting performance or budget requirements of original contract. Amends work authorizations, delivery schedules, budgets, or billing instructions as required by changes made in contract. Prepares program schedules for variety of tasks, then monitors through completion. Supports Life Cycle Cost (LCC) / Design to Cost (DTC) analysis over program period of performance. Issues documentation terminating contract activity when contract is completed.

Requirements

Bachelor’s Degree in Business, Supply Chain or Project Management.
Work involves practical job knowledge and skill gained through three to five years of prior work experience in such areas as business administration, supply chain or project management.
Excellent writing, presentation and verbal communication techniques are necessary.
Must be capable of working in a fast paced and pressure filled environment and have the ability to function effectively in a team setting.
Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
U.S. citizenship is required.
Position requires the ability to obtain a U.S. Government Security Clearance, if needed.
Must be willing and able to work onsite

Nice To Haves

Program, project or US Government contract management experience will be very useful.
PMP Certification is desired.

Responsibilities

Assist and support the management of research and development contracts and production contracts.
Perform tasks to support and coordinate functional departments to meet program requirements.
Propose and authorize work via work authorizations and budgets.
Administer small contracts.
Track and log actions, correspondence, and proposal activity between Williams and customers.
Perform contract management and customer invoicing.
Ensure timely payments to Williams by use of Williams’ ERP system.
Prepare contract proposals that comply with company policies and procedures, customer requirements, and applicable U.S. Government procurement regulations and laws.
Evaluate customer requirements concerning price, delivery, technical specifications, and contract terms and conditions.
Coordinate with functions to develop cost estimates on which pricing strategies and budgets are based.
Support contract negotiations including terms and conditions.
Provide recommendations to management on contract negotiation objectives and solutions to other critical problems.
Prepare work authorizations, including budgets and billing instructions and corporate directions for new contracts and contract changes.
Monitor cost performance by analyzing expenditures and estimates to determine current variances from budget and to forecast future variances.
Report cost status to Management with recommendations for corrective action if needed.
Monitor company performance under contract; act as liaison between company and customers to assure contract requirements are met on time.
Coordinate preparation of and issues required customer progress reports.
Negotiate changes in contract terms requested by customer or necessitated by problems in meeting performance or budget requirements of original contract.
Amend work authorizations, delivery schedules, budgets, or billing instructions as required by changes made in contract.
Prepare program schedules for variety of tasks, then monitors through completion.
Support Life Cycle Cost (LCC) / Design to Cost (DTC) analysis over program period of performance.
Issue documentation terminating contract activity when contract is completed.