Program Specialist-Probate Services
About The Position
The Probate Court Services Specialist provides mid-level administrative and operational support to the Probate Court Services program. This role ensures accurate preparaton, tracking, and submission of court and program documentation related to prescreening investigations and the Outpatient Community Probate Program. This position supports strict legal timelines, maintains organized records, and faciilitates communication across courts, hospitals, and community partners. This role is primarily behind-the-scenes administrative coordination, with occassional direct interaction with clients, families, and court personnel. The Support Specialist does not perform independent clinical assessments or legal determinations. The ideal candidate demonstrates reliability, strong organizational skills, attention to detail, and the ability to function effectively within a behavioral health and legal environment. All the duties listed below are essential functions for which reasonable accommodation will be made. All requirements listed indicate the minimum level knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This position description is not be construed as an exhaustive statement of duties, responsibilities, or requirements. Staff may be required to perform other job-related instructions as requested by their supervisor and subject to reasonable accommodation.
Requirements
- Associate or Bachelor's degree in administrative, human services, or related field preferred. Equivalent work experience may be considered.
- Experience in behavioral health, legal, court, or social service settings.
- Experience supporting compliance-driven or time-sensitive processes.
- Experience with case tracking or database management.
- Demonstrated reliability, organization, and attention to detail.
- Ability to function effectively in a multi-disciplinary environment.
Nice To Haves
- Professional licensure in behavioral health is not required but may be beneficial.
Responsibilities
- Prepare, organize, review, and submit court and program documentation to ensure accuracy and compliance with deadlines.
- Provide administrative support for prescreening investigations and Outpatient Community Probate processes.
- Maintain tracking systems, case logs, and internal databases with high accuracy.
- Schedule hearings, meetings, and coordination activities with courts and partner agencies.
- Monitor time-sensitive legal requirements and alert staff to critical deadlines.
- Attend hearings on occasion to support documentation and administrative coordination.
- Assist with preparation of materials for court hearings and program reporting.
- Maintain secure electronic and physical records in compliance with confidentiality standards.
- Serve as an administrative liaison between staff, courts, hospitals, and community providers.
- Provide procedural guidance and paperwork assistance to walk-in clients and families (non-clinical)
- Provide general program and office support.
- Support data collection, reporting, and quality tracking.
- Other duties as assigned.
Benefits
- Competitive salary with annual increases based on merit / performance
- Salary increases with new licensures
- Full health, dental and vision insurance with employer contribution
- Clinical supervision and licensure support provided
- Generous paid time off – Year 1 of employment – 4 weeks of PTO AND 11 paid holidays
- Service delivery bonuses, for applicable roles.
- Short – term disability – offered at no cost to all employees
- 401(k) available after one year of employment
- Employee wellness programs
- Ongoing training and CEU opportunities
- Public Service Loan Forgiveness (PSLF) eligible employer.
- Flexible scheduling for many roles
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
