Program Specialist I

Texas A&M•College Station, TX

12d•Onsite

About The Position

The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division. Responsibilities: Coordinator of the department’s External Relations Programs (ACT, IAP, EADC, and alumni relations) Oversee efforts related to the ECE Alumni Collaboration Team (ACT). Duties will include but are not limited to assisting with correspondence, preparing travel requests & reimbursements, scheduling and coordinating meetings, workshops, and conferences. Oversee efforts related to the ECE Industry Affiliates Program (IAP). Duties will include but are not limited to assisting with correspondence, preparing travel requests & reimbursements, scheduling and coordinating meetings, workshops, and conferences. Assist with coordination of departmental External Advisory & Development Council (EADC) meetings and events. Coordinates with departmental communications specialists to promote specialized program(s) communications and marketing materials. Oversee efforts with events associated with recruitment for Study Abroad Program. Duties include preparing and posting flyers, ordering snacks for meetings, etc. Attends meetings and conferences to discuss the progress of assigned programs. Provide administrative support to the department ABET coordinator and departmental administration with compiling and coordinating ABET documentation and assisting with meetings associated with ABET Assists in planning, developing, implementing, coordinating, and monitoring programs and services. Assists in the preparation and maintenance of budgets, special reports, and other documents. Plan and develop specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals. Serves as the backup to administrative support for various research groups. Duties will include but are not limited to assisting with correspondence, preparing travel requests & reimbursements, scheduling and coordinating meetings, workshops, and conferences. Serve as the backup to the main office staff when needed Other Duties as assigned.

Requirements

Bachelor's degree or equivalent combination of education and experience with no additional experience required

Responsibilities

Coordinator of the department’s External Relations Programs (ACT, IAP, EADC, and alumni relations)
Oversee efforts related to the ECE Alumni Collaboration Team (ACT). Duties will include but are not limited to assisting with correspondence, preparing travel requests & reimbursements, scheduling and coordinating meetings, workshops, and conferences.
Oversee efforts related to the ECE Industry Affiliates Program (IAP). Duties will include but are not limited to assisting with correspondence, preparing travel requests & reimbursements, scheduling and coordinating meetings, workshops, and conferences.
Assist with coordination of departmental External Advisory & Development Council (EADC) meetings and events.
Coordinates with departmental communications specialists to promote specialized program(s) communications and marketing materials.
Oversee efforts with events associated with recruitment for Study Abroad Program. Duties include preparing and posting flyers, ordering snacks for meetings, etc.
Attends meetings and conferences to discuss the progress of assigned programs.
Provide administrative support to the department ABET coordinator and departmental administration with compiling and coordinating ABET documentation and assisting with meetings associated with ABET
Assists in planning, developing, implementing, coordinating, and monitoring programs and services.
Assists in the preparation and maintenance of budgets, special reports, and other documents.
Plan and develop specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
Serves as the backup to administrative support for various research groups. Duties will include but are not limited to assisting with correspondence, preparing travel requests & reimbursements, scheduling and coordinating meetings, workshops, and conferences.
Serve as the backup to the main office staff when needed
Other Duties as assigned.

Benefits

Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
Options for Vision , Dental , Life , and Long-Term Disability insurance.
A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
Flexible spending account options for medical and childcare expenses
Generous paid time off with holidays , vacation and sick leave .
Robust free training access through LinkedIn Learning plus professional development opportunities .
Tuition assistance and Educational release time to further your academic pursuits.
Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
Wellness release time offered to employees to promote work/life balance.