Program Specialist I, II, III, IV

Texas A&M University System•College Station, TX

21h•Onsite

About The Position

Why work for Texas A&M Engineering? Who we are Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society. As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service. Job Description Purpose: The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division. Responsibilities for Program Specialist I Assists in planning, developing, implementing, coordinating, and monitoring programs and services. Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals. Coordinates specialized program communications and marketing materials. Assists in the development of policies and procedures. Assists in the preparation and maintenance of budgets, special reports, and other documents. Attends meetings and conferences to discuss the progress of assigned programs. What we need: Bachelor’s degree in applicable field or equivalent combination of education and experience. No prior experience required. Responsibilities for Program Specialist II Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals. Plans, develops, implements, coordinates, and monitors program or services. Provides and coordinates advanced professional level administrative support to programs and may assign duties for specified programs. Confers with staff on program issues and problems. Coordinates specialized program communications and marketing materials. Assists in the development of policies, procedures, and guidelines. Assists in the preparation and maintenance of budgets, special reports, and other documents. Attends meetings and conferences to discuss the progress of assigned programs. What we need: Bachelor’s degree in applicable field or equivalent combination of education and experience. Two years of related experience. Responsibilities for Program Specialist III Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals. Plans, develops, implements, coordinates, and monitors program or services. Develops and assess programs. Interprets policies, rules, and regulations, and ensures they are followed. Confers with staff on program issues and problems, and recommends solutions. Coordinates specialized program communications and marketing materials. Prepares and maintains budgets, special reports, and other documents. Prepares and reviews reports on the effectiveness of program activities. Recommends program guidelines, procedures, policies, rules, and regulations. Attends meetings and conferences to discuss the progress of assigned programs. Oversees the work of assigned program staff What we need: Bachelor’s degree in applicable field or equivalent combination of education and experience. Three years of related experience. Responsibilities for Program Specialist IV Schedule undergraduate and graduate courses every year in coordination with the department head and associate department head. Oversee the Teaching Assistantship application process and assist the department head and associate department head in the decision process. Assist with the Curricular Approval Request System (CARS) for the department. Maintain graduate and undergraduate certificates, and undergraduate minor. Assists in planning and implementing special events and logistical arrangements academic program events such as graduation. Assist with graduate program qualifying exams planning and execution. Help in posting undergraduate and graduate scholarships in the university system. Maintain an alumni database and update the database regularly. Assist with the annual catalog updates. Assist faculty with ABET and AEFIS accreditation activities. Help faculty run recruitment programs for the Department’s graduate programs such as Research Experience for Undergraduates. Additional duties as assigned. What we need: Bachelor’s degree in applicable field or equivalent combination of education and experience. Six years of related experience. Work Location: Main Campus – College Station, TX. About Materials Science and Engineering The Department of Materials Science and Engineering's mission is to educate global leaders in materials science and engineering; perform research to address materials challenges of the 21st century; impact society, industry, national security, and the environment and attract the best minds and develop them into the leaders of tomorrow. Despite being one of the youngest departments in the College of Engineering at Texas A&M University, it is one of the largest materials science and engineering departments in the country. Our goal is to be the largest one while providing excellent education to the students. Texas A&M Engineering provides an outstanding benefits package including but not limited to: Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts. Options for Vision, Dental, Life, and Long-Term Disability insurance. A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution. Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b). Flexible spending account options for medical and childcare expenses Generous paid time off with holidays, vacation and sick leave. Robust free training access through LinkedIn Learning plus professional development opportunities. Tuition assistance and Educational release time to further your academic pursuits. Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness. Wellness release time offered to employees to promote work/life balance. Helpful Applicant Information Required Materials for Application: Resume/CV Three work references with their contact information; at least one reference should be from a supervisor/former supervisor. Letter of interest (dependent upon position) Applications received by Texas A&M Engineering must have all required job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. Compensation Philosophy: Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development. Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance. Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present original and unexpired documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. At Texas A&M Engineering, our employees are meeting new challenges every day. Through partnerships with industries, communities and academic institutions, the Texas A&M College of Engineering and the Texas A&M Engineering Experiment Station (TEES) work to enrich the lives of residents of the State of Texas, the United States and the World. Texas A&M Engineering staff and faculty members strive to uphold the university's core values of Respect, Excellence, Leadership, Loyalty, Integrity and Selfless Service while working to fulfill the program’s efforts to transform engineering education. About Texas A&M Engineering Experiment Station (TEES) About Texas A&M University College of Engineering Benefits Visit Bryan Visit College Station Workplace Notices Contact Us

Requirements

Bachelor’s degree in applicable field or equivalent combination of education and experience.
No prior experience required.
Bachelor’s degree in applicable field or equivalent combination of education and experience.
Two years of related experience.
Bachelor’s degree in applicable field or equivalent combination of education and experience.
Three years of related experience.
Bachelor’s degree in applicable field or equivalent combination of education and experience.
Six years of related experience.

Responsibilities

Assists in planning, developing, implementing, coordinating, and monitoring programs and services.
Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
Coordinates specialized program communications and marketing materials.
Assists in the development of policies and procedures.
Assists in the preparation and maintenance of budgets, special reports, and other documents.
Attends meetings and conferences to discuss the progress of assigned programs.
Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
Plans, develops, implements, coordinates, and monitors program or services.
Provides and coordinates advanced professional level administrative support to programs and may assign duties for specified programs.
Confers with staff on program issues and problems.
Coordinates specialized program communications and marketing materials.
Assists in the development of policies, procedures, and guidelines.
Assists in the preparation and maintenance of budgets, special reports, and other documents.
Attends meetings and conferences to discuss the progress of assigned programs.
Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
Plans, develops, implements, coordinates, and monitors program or services.
Develops and assess programs.
Interprets policies, rules, and regulations, and ensures they are followed.
Confers with staff on program issues and problems, and recommends solutions.
Coordinates specialized program communications and marketing materials.
Prepares and maintains budgets, special reports, and other documents.
Prepares and reviews reports on the effectiveness of program activities.
Recommends program guidelines, procedures, policies, rules, and regulations.
Attends meetings and conferences to discuss the progress of assigned programs.
Oversees the work of assigned program staff
Schedule undergraduate and graduate courses every year in coordination with the department head and associate department head.
Oversee the Teaching Assistantship application process and assist the department head and associate department head in the decision process.
Assist with the Curricular Approval Request System (CARS) for the department.
Maintain graduate and undergraduate certificates, and undergraduate minor.
Assists in planning and implementing special events and logistical arrangements academic program events such as graduation.
Assist with graduate program qualifying exams planning and execution.
Help in posting undergraduate and graduate scholarships in the university system.
Maintain an alumni database and update the database regularly.
Assist with the annual catalog updates.
Assist faculty with ABET and AEFIS accreditation activities.
Help faculty run recruitment programs for the Department’s graduate programs such as Research Experience for Undergraduates.
Additional duties as assigned.

Benefits

Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
Options for Vision, Dental, Life, and Long-Term Disability insurance.
A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
Flexible spending account options for medical and childcare expenses
Generous paid time off with holidays, vacation and sick leave.
Robust free training access through LinkedIn Learning plus professional development opportunities.
Tuition assistance and Educational release time to further your academic pursuits.
Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
Wellness release time offered to employees to promote work/life balance.