Program Specialist, Conferences

NRECA•Arlington, VA

2d•Hybrid

About The Position

NRECA is a unique national trade association providing advocacy, financial services and business support services to over 900 consumer owned electric cooperatives across the country. NRECA employees are united by our mission, inclusive culture, collaborative workplace, and commitment to service excellence. As a “best place to work” employer, we operate with integrity, transparency, and a spirit of innovation. NRECA’s Education, Training & Events team designs, delivers, and facilitates high-impact learning experiences and events—both online and in person--that empower cooperative leaders and staff to guide their organizations and communities into the future. The portfolio includes certification programs, a robust education curriculum of 100+ courses, leadership development programs, a trade show, thought leadership events and multi-day conferences. We are looking for an enthusiastic, highly organized, skilled communicator to provide multi-level support for the design, development, and delivery of NRECA Education Training & Events conferences and programs. This position supports program managers, speakers, and subject matter experts in the execution of high-profile, member-facing events, coordinating conference materials, communications, technology platforms, and onsite logistics. This individual will work collaboratively across cross-functional and cross-departmental teams to ensure a seamless and high-quality event experience. This position is eligible for NRECA’s hybrid schedule which allows for flexibility to work from home up to 2 days per/week.

Requirements

Bachelor’s degree in Event Management, Communications, Marketing, or Business Administrations, or a related field; or an equivalent combination of education, training, and professional experience.
3+ years of experience supporting conferences, events, or large-scale meetings, preferably in an association, nonprofit, or professional education environment.
Hands-on experience with event technology platforms such as conference mobile apps, registration systems, and speaker management tools.
Working knowledge of speaker management processes, presentation standards, and AV coordination.
Strong organizational and project management skills for managing competing deadlines and multiple projects at various stages with consistent attention to detail.
Proficiency in Microsoft PowerPoint and Microsoft 365 tools (Teams, SharePoint, OneDrive).
Ability to problem‑solve and adapt while executing high‑impact, high‑visibility tasks in fast‑paced, deadline‑driven environments.
Ability to work effectively with a wide range of personalities and manage competing requests while maintaining high standards.
Ability to travel approximately 5-10%, as required.
Ability to use Microsoft Office tools (Excel, Word, Outlook, Power Point) and to operate various office equipment such as personal computer, copier, printer, fax machine, or other job-related equipment.
Ability to report to the office when required.

Nice To Haves

Certified Meeting Professional (CMP)

Responsibilities

Supports the planning and execution of complex, high-profile conferences.
Collaborates with program, Marketing, and Business Development teams to develop and execute program collateral.
Provides front-line service and administrative support to members by responding to inquiries and requests.
Communicates directly with program managers, other NRECA staff, national directors, high-profile public figures, federal agency executives, network partners, and member cooperatives.
Manages speaker communications and logistics, including agreement letters, collection and organization of biographies, photos, and presentation materials, and preparation of materials for AV teams.
Designs and produces digital and printed signage for assigned conferences, coordinating print production and delivery timelines.
Plans and manages conference mobile app, including home page layout and content pages, while managing attendee data and pre- and post-event communications.
Develops rolling and run-of-show slides for general sessions and breakouts, and prepares room monitor materials.
Reviews and maintains event websites and content within Sessionboard.
Collects and publishes all final materials to the website and mobile app.