Program Specialist, Center for Leadership and American Principles
About The Position
Under the supervision of the Director of the Center for Leadership and American Principles (the Center), the Program Specialist serves as the administrative anchor for the Center’s operations. This role requires initiative, attention to detail, and the ability to anticipate administrative needs in a fast-paced environment. The specialist supports the Center’s expanding programs by managing operational workflows, coordinating events, assisting with communications, and maintaining relationships with internal and external partners. This position is funded through September 30, 2028, with potential extension based on funding availability. This role is ideal for candidates with prior administrative experience at a university, or highly motivated individuals who can quickly learn institutional systems and processes to contribute effectively with minimal supervision.
Requirements
- High School diploma or equivalent
- Four (4) years equivalent experience in clerical or administrative support
Nice To Haves
- Prior administrative experience in a higher education environment, preferably at Jacksonville State University.
- Familiarity with internal Jacksonville State University units, workflows, and policies for purchasing, travel, and academic support
- Initiative, self-motivation, and ability to carry projects from concept to completion with minimal supervision
- Familiarity with American political thought, civic education, and/or professional learning for K–12 educators
- Experience with Microsoft Excel for data entry and basic analysis
- Experience processing payments, requisitions, purchase orders, and maintaining budgets
- Familiarity with Banner and/or Chrome River systems
Responsibilities
- Provide confidential administrative support and serve as the administrative representative of the Center
- Manage calendars, meetings, conference calls, and correspondence
- Maintain electronic and paper records, filing systems, and reports
- Process payments, create requisitions, receive purchase orders, and maintain budget records
- Maintain office inventory and equipment
- Assist with planning and logistics for Center events, including room reservations, vendor coordination, and university approvals
- Prepare materials, supplies, and food for events; some may occur evenings or weekends
- Submit and track Facilities requests as needed
- Assist with social media, marketing materials, registration forms, Zoom webinars, and posting routine updates
- Serve as a liaison for students, faculty, staff, K–12 educators, and other stakeholders
- Support outreach to school districts, civic organizations, and other Center partners
- Train, schedule, and supervise student employees as needed
- Prepare and submit staff and student payrolls, as needed
- Refine workflows and carry assignments to completion with minimal supervision
- Perform other duties as assigned
Benefits
- Retirement Plans
- Alabama Teacher’s Retirement System (TRS)
- RSA-1 Deferred Compensation
- 403-B Retirement Annuity (TIAA)
- Health Insurance
- Medical (PEEHIP)
- Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
- Long-term disability and life insurance
- Tuition assistance
- Paid and unpaid leave
- Employee Assistance Program
- Prescription assistance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
