Program Operations Associate
About The Position
The Ocean Foundation (TOF), a DC-based non-profit international community foundation, is looking for a Program Operations Associate to join our Blue Resilience Initiative! The Program Operations Associate will support the Blue Resilience Initiative (BRI) and other team members in collaborating with a diverse network of domestic and international partners to support nature-based solutions and coastal habitat restoration around the world. The Program Operations Associate’s job responsibilities will include general operations, knowledge management, fundraising support, travel and event logistics, and monitoring and evaluation. In addition, this position will support efforts to foster greater diversity, equity and inclusion in the design and execution of all TOF programs. The Program Operations Associate will report to the head of the Blue Resilience Initiative.
Requirements
- Demonstrated ability to manage detail-oriented workstreams, for example: working on simultaneous projects with agility; prioritizing tasks in coordination with supervisor; handling projects at multiple and varied stages; or producing paperwork or technical filings without error.
- Demonstrated ability for excellent time management to meet deadlines and prioritize tasks.
- Strong verbal and written communication skills, for example: compiling meeting notes and broad syntheses; communicating with a diverse network of partners; or, supporting program/project reporting.
- Ability to quickly explore and provide recommendations on solutions to complex operations issues that may arise.
- Excellent English verbal and written communications skills; Spanish communication skills a plus.
- Proficiency with Microsoft Office Suite and Google Suite required; experience with Salesforce and Asana a plus.
- Bachelor’s degree or equivalent level of education in business or nonprofit administration, operations management, computer science, or financial management (preferred academic majors). At least three years of work experience in a related field may be substituted.
- Applicants must be authorized to work in the U.S.
Nice To Haves
- Familiarity with ocean science or ocean science organizations a plus.
- Spanish communication skills a plus.
Responsibilities
- Ensure all programmatic information and documentation is properly tracked in appropriate internal knowledge management systems including Google Drive and Salesforce.
- Organize, maintain, and help curate BRI multimedia content, including photography and video files.
- Manage monitoring and evaluation systems for BRI including the collection, aggregation, and analysis of impact data.
- Assist the Program Officer in ensuring all funder requirements are met and internal procedures are followed for program implementation, fundraising, and financial management.
- Assist in organizing workflows, preparing budgets, budget notes, and other supporting documents for grant proposal submissions.
- Review financial statements to identify potential issues and make any necessary corrections.
- Maintain BRI’s fundraising pipeline in Salesforce.
- Support the implementation of various programmatic activities, including coordinating meetings and workshops, managing logistics, and procuring supplies and equipment.
- Support the management of a network of contractors and grantees, including ensuring all agreement paperwork is properly cataloged and third parties complete all programmatic work according to the terms of their agreements.
- Assist the Program Officer with the development of quarterly program reports for TOF’s Board of Directors.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
