Program Operations Analyst

Johns Hopkins Applied Physics Laboratory•Laurel, MD

About The Position

Do you enjoy working on challenging projects? Are you skilled in customer service, problem solving and have a high attention to detail? Do you desire participating on groundbreaking projects? If so, we 're looking for someone like you to join our team at APL. We are seeking a Program Analyst to help us execute the Force Projection Sector's (FPS) varying portfolio of projects. You 'll be joining a dedicated and enthusiastic team of business professionals that provides operational expertise across all phases of the project life cycle. As a member of our team, you will play an active role in our project teams by independently analyzing and addressing complex issues that require interaction between programmatic, technical, and operations disciplines. As a Program Operations Analyst you will... Work in conjunction with the Program Manager (PM) and Project Managers (PjMs) to set priorities, and resolve issues for the overall task management needs - from project initiation to project closure. Develops standard operating procedures (SOP) to ensure project deadlines are met and sponsor requirements are satisfied. Thorough understanding of or the ability to quickly learn about the project or product being developed. Prepare and organize information for internal and external program and project reviews, including content review of technical materials prepared by technical staff. Plan, organize, and facilitate meetings and conferences/seminars for both internal and external participants and sponsors. Interface with sponsors and their representatives to collect presentation information, ensure clearances are prepared, manage scheduling, reservations and all other logistics. Attend meetings and deduce requirements and note action items. Work with other APL organizations (security, quality, communications, contracts, etc.) to organize various levels of support and ensure successful execution. Extrapolate contractual deliverables from the contract or task, to be part of the task plan and monitor progress of the program against those deliverables. Ability to prioritize tasks and to delegate them when appropriate Facilitate and manage the proposal development timeline in conjunction with the Financial Manager. Gather technical inputs and applicable technical review and recommend content to include in final submission. Responsible for the overall quality of the final submission. Analyze and detect potential deviations in project plans based on the latest information available. Develop an understanding of the technical work being performed by the program and be able to adequately convey the methodology, impact, and importance to others. Collaborate with PM on 30-day kickoff Review and impactful updates to the task plan. Assist in the development of the Statement of Work (SOW) and ensure adherence to the SOW through collaboration with the PM and technical teams.

Requirements

Have a Bachelor 's Degree in a business, technical, or other relevant field.
Have 2+ years of relevant experience coordinating project operations.
Proven ability to review and organize technical information and provide a critical review of documents for technical content and style while also being able to create presentations from existing material for high-level briefings.
Possess strong communication skills with demonstrated experience in effectively communicating with all levels of management, military and government officials.
Proven ability to be a self-starter with a high level of initiative and can effectively prioritize competing efforts and independently solve moderately complex problems.
Are willing to travel occasionally and work in a closed area as needed.
Hold an active Top Secret security clearance and can ultimately obtain a TS/SCI level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Nice To Haves

An Active TS/SCI security clearance.
A demonstrated proficiency in tracking, monitoring and updating program schedules, milestones and/or contract deliverables.

Responsibilities

Work in conjunction with the Program Manager (PM) and Project Managers (PjMs) to set priorities, and resolve issues for the overall task management needs - from project initiation to project closure.
Develops standard operating procedures (SOP) to ensure project deadlines are met and sponsor requirements are satisfied.
Thorough understanding of or the ability to quickly learn about the project or product being developed.
Prepare and organize information for internal and external program and project reviews, including content review of technical materials prepared by technical staff.
Plan, organize, and facilitate meetings and conferences/seminars for both internal and external participants and sponsors.
Interface with sponsors and their representatives to collect presentation information, ensure clearances are prepared, manage scheduling, reservations and all other logistics.
Attend meetings and deduce requirements and note action items.
Work with other APL organizations (security, quality, communications, contracts, etc.) to organize various levels of support and ensure successful execution.
Extrapolate contractual deliverables from the contract or task, to be part of the task plan and monitor progress of the program against those deliverables.
Ability to prioritize tasks and to delegate them when appropriate
Facilitate and manage the proposal development timeline in conjunction with the Financial Manager.
Gather technical inputs and applicable technical review and recommend content to include in final submission.
Responsible for the overall quality of the final submission.
Analyze and detect potential deviations in project plans based on the latest information available.
Develop an understanding of the technical work being performed by the program and be able to adequately convey the methodology, impact, and importance to others.
Collaborate with PM on 30-day kickoff Review and impactful updates to the task plan.
Assist in the development of the Statement of Work (SOW) and ensure adherence to the SOW through collaboration with the PM and technical teams.