Program Office Administrator

Corvias Group • Fort Riley, KS

122d • $39 - $44

About The Position

At Corvias, we're experts at developing solutions through partnership. Our mission is to be personally committed to solving our partners' most difficult, systematic challenges by reimagining what is possible and realizing more resilient communities together. We believe a culture of caring, purposeful, diverse and courageous humans who want to make a difference for our partners will help us achieve that mission. The Program Office Administrator provides administrative support to the on-site leadership team allowing leaders to optimize their time to focus on key priorities. This role is also responsible for providing responsive, high-quality support for the day-to-day operations of the local program office and requires strong organizational, communication, and customer service skills. The ability to prioritize workload to align with business objectives and to identify ways to improve operational efficiency of office operations is at the forefront of this role.

Requirements

• Associates degree preferred or equivalent experience.
• 5+ years' experience providing administrative support to multiple business leaders required.
• Previous experience in an office management role preferred.
• Flexible attitude with respect to work assignments.
• Proven ability to manage multiple and competing priorities and projects in a dynamic environment.
• Must be independent, self-motivated and possess a positive attitude.
• Ability to communicate effectively both verbally and in writing with all levels of the organization.
• Demonstrated ability to work cross-functionally and build relationships at all levels inside and outside the organization.
• Strong customer-service orientation; desire to consistently deliver great service.
• Advanced proficiency in Microsoft Office suite; administrative experience managing communication and productivity tools.

Responsibilities

• Execute a broad variety of administrative tasks to ensure the supported leaders are managing their time to maximum efficiency.
• Manage active and dynamically changing calendars with an understanding of what is important/priority.
• Schedule and coordinate meetings, arrange travel plans and other general administrative functions.
• Manage office logistics and support day-to-day office operations and procedures.
• Serve as key point of contact for office vendors, monitor and maintain inventory of office supplies.
• Ensure proper maintenance of office equipment; keep kitchen area stocked and clean.
• Maintain awareness of company happenings and priorities to anticipate needs and prioritize multiple concurrent assignments.
• Work collaboratively with Corvias colleagues across property operations and services groups.
• Maintain records and process expense reports, invoices and any other requests for payment or reimbursement.
• Collect, track and distribute all reports as required by leadership; ensure data integrity.
• Maintain confidential electronic files and records; safeguard the integrity of confidential information.
• Prepare for meetings by developing the agenda, taking minutes, assisting with document production.
• Professionally answer incoming resident calls and ensure all calls are handled/directed accordingly.
• Support the planning and execution of employee and resident events.
• Coordinate new hire orientation.
• Other duties as assigned.

Benefits

• A choice between two benefit-rich medical, dental and vision plans.
• 401(k) with immediate 100% vesting and up to a 4% contribution match.
• Generous paid time off that increases throughout your career.
• 12 paid holidays.
• Paid time off to volunteer.
• 100% paid life and AD&D insurance.
• Company paid short-term and long-term disability coverage.
• Parental Leave.
• Military Leave.
• Flexible Spending Accounts (Health and Dependent Care).
• Complimentary Employee Assistance Program.
• Tuition reimbursement to support growth and development.

What This Job Offers

• Job Type: Full-time
• Industry: Real Estate
• Education Level: Associate degree