Program Manager - Postdoctoral Services and Operations

Washington University in St. Louis • Ross Township, PA

38d • Hybrid

About The Position

WashU’s Office of Postdoctoral Affairs (OPA) is seeking a Program Manager for Postdoctoral Services and Operations, who reports directly to the Assistant Vice Chancellor for Postdoctoral Affairs and works collaboratively with other members of the OPA leadership team. The Program Manager is responsible for ensuring operational excellence, coordinating essential postdoc services and supporting the decision-making processes of the Assistant Vice Chancellor and the Associate Director. This role leads policy implementation across departments, manages critical initiatives and resources, and leverages data to drive strategic planning. The Program Manager fosters a culture of transparency, equity, and excellence in postdoctoral affairs.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (3 Years)

Nice To Haves

• Master's degree
• Creative Approaches
• New Initiatives
• Organizing
• Program Designing
• Program Implementation
• Public Health Education
• Relationship Building
• Self-Direction
• Social Work
• Team Collaboration
• Teamwork
• Training Course Development

Responsibilities

• Policy Implementation Lead and ensure consistent implementation of postdoctoral policy across departments, maintaining compliance with institutional standards.
• Serve as a primary resource for postdocs, faculty supervisors, and departmental staff on benefits, processes, and policy interpretation.
• Resolve complex postdoctoral appointment and employment issues in collaboration with Human Resources, departments, and other relevant units.
• Program and Services Coordination Oversee planning, logistics, and execution of key OPA initiatives, including event coordination, award programs, nomination processes, and the annual OPA report.
• Manage office resources and establish internal procedures to optimize operational efficiency.
• Develop and implement strategies to enhance program accessibility, engagement, and impact across the postdoctoral community.
• Data Management Maintain and reconcile postdoctoral data in Workday and internal databases to ensure accuracy.
• Design and manage dashboards, metrics, and benchmarks to evaluate program effectiveness and produce data-driven reports.
• Partner with the Assistant Vice Chancellor and Associate Director to translate complex data into actionable insights that guide high-level decisions.
• Strategic Engagement and Support Represent the OPA on committees and key events, serving as an advocate and thought leader for postdoctoral affairs Collaborate on cross-functional initiatives and special projects that advance OPA’s mission and strategic priorities.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees