Program Grants Coordinator (Maine, Massachusetts, Vermont REMOTE)

ICF • Boston, MA

1d • Remote

About The Position

This role provides structured coordination and operational support for complex state or federally funded health initiatives. It supports PMO-led program execution by maintaining integrated schedules, tracking action items, and reinforcing documentation and reporting workflows across workstreams. The coordinator maintains structured trackers for milestones, deliverables, procurement activities, subrecipient documentation, and reporting deadlines. They organize and maintain contract files, grant documentation, and compliance records to support audit-ready program implementation. The position involves coordinating recurring meeting cadences, preparing agendas and briefing materials, documenting decisions and action items, and tracking follow-up across internal teams and external partners. It also supports technical assistance (TA) activities by coordinating onboarding sessions, maintaining TA request logs, organizing materials, and tracking follow-up actions. The role assists with reporting preparation, documentation reconciliation, and task sequencing during high-volume implementation periods and contributes to disciplined program governance in compliance-driven environments requiring strong organization, attention to detail, and the ability to manage multiple concurrent priorities. Up to 25% travel may be required.

Requirements

• High school diploma required
• Minimum 3 years of experience providing project coordination, program support, or grants administration support within public-sector, healthcare, or grant-funded environments
• Experience maintaining structured documentation, trackers, and reporting workflows in compliance-driven settings
• Experience coordinating meetings, maintaining action logs, and supporting cross-functional teams in complex implementation environments
• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines in fast-paced, multi-workstream environments

Nice To Haves

• Associate’s or Bachelor’s degree in public health, public administration, business administration, health policy, or related field preferred
• Experience supporting state or federally funded programs preferred
• Experience supporting training, onboarding, or technical assistance coordination within public-sector or healthcare programs preferred

Responsibilities

• Provide structured coordination and operational support for complex state or federally funded health initiatives.
• Support PMO-led program execution by maintaining integrated schedules, tracking action items, and reinforcing documentation and reporting workflows across workstreams.
• Maintain structured trackers for milestones, deliverables, procurement activities, subrecipient documentation, and reporting deadlines.
• Organize and maintain contract files, grant documentation, and compliance records to support audit-ready program implementation.
• Coordinate recurring meeting cadences, prepare agendas and briefing materials, document decisions and action items, and track follow-up across internal teams and external partners.
• Support technical assistance (TA) activities by coordinating onboarding sessions, maintaining TA request logs, organizing materials, and tracking follow-up actions.
• Assist with reporting preparation, documentation reconciliation, and task sequencing during high-volume implementation periods.
• Contribute to disciplined program governance in compliance-driven environments requiring strong organization, attention to detail, and the ability to manage multiple concurrent priorities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees