Program Financial & Acquisition Specialist

BAE Systems

8d•$82,779 - $140,723

About The Position

Support the Government Program Manager with budget execution activities, including responding to budget actions and inquiries; assisting with the development and documentation of program spend plans; preparing purchase requests; monitoring annual program budgets; and tracking and reporting program expenditures using spreadsheets and Government Financial Accounting Management Systems. Work with end users to gather requirements and coordinate with vendor partners to conduct market research, define equipment requirements, and obtain pricing. Coordinate equipment and material requests in support of program projects and tasks; ensure appropriate forms, market research, and policy guidelines are followed; write requisition justifications; and support end-to-end execution. Own invoice reconciliation and processing, ensuring alignment with purchase requests, contracts, and funding authorizations. Coordinate with vendors, Contracting Officer’s Representatives (CORs), and Finance to resolve invoice discrepancies and support timely payment. Reconcile invoices and submit them to the COR for review, signature, and approval. Perform program-related project duties, including updating project schedules, maintaining the Project Database, and tracking and reporting receipt of equipment purchases. Assist in the preparation of the Monthly Status Report (MSR) and other required reports based on input from Program Managers. Prepare budget data responses for submission to FBI Headquarters (FBIHQ), Finance Division (FD), and OTD management, as required.

Requirements

Bachelor of Science (B.S.) Degree or Bachelor of Arts (B.A.) Degree in project/financial management or related field (with five (5) years of experience in budget and financial management highly preferred) or in lieu of education, seven (7) years of related experience.

Nice To Haves

Experience with FBI financial management systems (e.g.,Unified Financial Management System (UFMS) and Financial Reporting Application (FRA)) is highly preferred
Proficiency with Microsoft Excel is highly preferred.

Responsibilities

Support the Government Program Manager with budget execution activities
Assist with the development and documentation of program spend plans
Prepare purchase requests
Monitor annual program budgets
Track and report program expenditures
Gather requirements from end users
Coordinate with vendor partners to conduct market research, define equipment requirements, and obtain pricing
Coordinate equipment and material requests in support of program projects and tasks
Write requisition justifications
Own invoice reconciliation and processing
Coordinate with vendors, Contracting Officer’s Representatives (CORs), and Finance to resolve invoice discrepancies and support timely payment
Reconcile invoices and submit them to the COR for review, signature, and approval
Perform program-related project duties, including updating project schedules, maintaining the Project Database, and tracking and reporting receipt of equipment purchases
Assist in the preparation of the Monthly Status Report (MSR) and other required reports based on input from Program Managers
Prepare budget data responses for submission to FBI Headquarters (FBIHQ), Finance Division (FD), and OTD management, as required

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
a legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental, military, bereavement, and any applicable federal and state sick leave
Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards
Other incentives may be available based on position level and/or job specifics.