Program Distribution Coordinator

The Food Depot•Santa Fe, NM

4d•$21 - $27

About The Position

The Program Distribution Coordinator at Casita De Comida is responsible for accurate ordering of TEFAP, purchased, donated, produce, frozen, and dairy items; maintaining proper inventory levels; ensuring all products are stocked and rotated in accordance with FIFO (First In, First Out); and overseeing day-to-day distribution and delivery operations. This role ensures consistent product availability, strict compliance with food safety and regulatory requirements, and a professional, efficient client service experience. The position also supports scheduled and unscheduled pickups and deliveries, coordinates closely with programs team and warehouse staff, and ensures the smooth, timely flow of product from receiving through final distribution in support of The Food Depot’s mission.

Requirements

Class B CDL with current DOT Medical Card (or ability to obtain within 12 months of hire; training provided by The Food Depot).
Minimum 2–3 years of experience in inventory control, stocking, or warehouse operations, with proven ability to accurately stock shelves, coolers, and freezers; maintain organized storage areas; and rotate product in accordance with food safety and quality standards.
Experience with inventory systems and basic data entry for receiving, adjustments, and reconciliation.
Demonstrated knowledge of FIFO, lot tracking, expiration management, and cycle counting.
Strong organizational, communication, and problem-solving skills.
Ability to lift up to 50 lbs and work in cold storage and warehouse environments.
Clean New Mexico driving record (DOT compliant).
Forklift certification (Training provided by The Food Depot).
Negative pre-employment drug screening.

Nice To Haves

Experience with CERES or other Warehouse Management Systems (WMS) preferred.

Responsibilities

Manage and place weekly orders for TEFAP, purchased food, dairy, produce, frozen, and hygiene products in alignment with the weekly offerings list for Casita de Comida distribution.
Forecast demand, analyze usage trends, and coordinate ordering with the Product Distribution Specialist to ensure accuracy, continuity of supply, and proper allocation.
Maintain appropriate inventory levels and back stock to prevent shortages, over-ordering, and product expiration.
Enforce strict FIFO, lot tracking, and expiration date rotation.
Maintain organized storage areas and accurate inventory records.
Perform cycle counts and monthly physical inventories with zero tolerance for unresolved discrepancies.
Coordinate deliveries to Casita and partner agencies, and schedule pickups with vendors and donors.
Verify the accuracy, quality, and condition of all inbound and outbound product.
Support client distribution days at Casita and all other TFD distributions with efficient, professional service.
Safely operate forklifts, pallet jacks, reefer box trucks, and any other TFD-owned vehicles in full compliance with OSHA, DOT, and all applicable safety regulations.