AIB Non-Exempt

Employbridge

About The Position

AIB Non-Exempt Program Development & Documentation Finalize the Secondary Supplier Management Program framework for both VMS-enabled and non-VMS client environments, building on the existing draft documentation. Complete and standardize all supporting operational templates including the Subvendor MSA flow-down structure, rate card addenda, candidate submission forms, supplier operations manuals, timekeeping process, compliance trackers, corrective action plans, and QBR presentation decks. Develop standard operating procedures (SOPs) for each phase of the supplier lifecycle: sourcing, qualification, contract execution, onboarding, requisition distribution, candidate quality control, compliance management, performance measurement, and offboarding. Build and maintain the RACI matrices that define role ownership across all program activities for both VMS and non-VMS account types. Create training materials and onboarding playbooks for internal team members who will interact with the supplier program (recruiters, branch managers, compliance staff, account managers). Supplier Sourcing, Qualification & Onboarding Only if needed for Maersk or Quanta until EB team is prepared to execute Source, recruit, and qualify secondary suppliers through industry networks, diversity supplier databases, and targeted outreach based on client account needs. Conduct supplier qualification assessments evaluating financial stability, insurance adequacy, compliance history, geographic reach, and niche skill capabilities. Manage the contract execution process with each new subvendor, ensuring full flow-down of client MSA terms and conditions in coordination with Legal and Compliance. Onboard approved suppliers into the appropriate systems (VMS platforms such as Beeline or Fieldglass, or internal process for non-VMS accounts), including user provisioning, training, and distribution of operations manuals. Track and report diversity supplier certifications (MBE, WBE, SDVOB, HUBZone) to support client diversity spend goals, if needed.

Requirements

8+ years of experience in staffing operations, supplier management, or managed services programs (MSP) within the light industrial, commercial, or professional staffing industry.
Direct experience managing secondary suppliers or subvendor relationships in a premier partner or MSP model.
Hands-on working experience with at least one major VMS platform
Demonstrated ability to build operational programs, processes, and documentation from the ground up—not just inherit and maintain existing ones.
Strong understanding of staffing compliance requirements including background screening, drug testing, I-9/E-Verify, workers compensation, and employment law fundamentals.
Experience developing and managing supplier performance scorecards with quantitative KPIs and structured consequence management.
Proficiency in Microsoft Office (Excel for data analysis and reporting, Word for documentation, PowerPoint for QBRs and client presentations).
Excellent written communication skills—this role produces SOPs, manuals, scorecards, and client-facing reports.
Bachelor’s degree or equivalent combination of education and experience.

Nice To Haves

Experience with Salesforce or a similar CRM in a staffing environment.
Prior experience at a large national staffing company or within an MSP/VMS provider.
Familiarity with contract management and the ability to interpret MSA terms for flow-down to sub vendors (not drafting legal language but understanding contractual obligations and translating them into operational requirements).
Experience supporting industrial or light industrial staffing programs with high-volume, high-velocity requisition environments.

Responsibilities

Finalize the Secondary Supplier Management Program framework for both VMS-enabled and non-VMS client environments, building on the existing draft documentation.
Complete and standardize all supporting operational templates including the Subvendor MSA flow-down structure, rate card addenda, candidate submission forms, supplier operations manuals, timekeeping process, compliance trackers, corrective action plans, and QBR presentation decks.
Develop standard operating procedures (SOPs) for each phase of the supplier lifecycle: sourcing, qualification, contract execution, onboarding, requisition distribution, candidate quality control, compliance management, performance measurement, and offboarding.
Build and maintain the RACI matrices that define role ownership across all program activities for both VMS and non-VMS account types.
Create training materials and onboarding playbooks for internal team members who will interact with the supplier program (recruiters, branch managers, compliance staff, account managers).
Source, recruit, and qualify secondary suppliers through industry networks, diversity supplier databases, and targeted outreach based on client account needs.
Conduct supplier qualification assessments evaluating financial stability, insurance adequacy, compliance history, geographic reach, and niche skill capabilities.
Manage the contract execution process with each new subvendor, ensuring full flow-down of client MSA terms and conditions in coordination with Legal and Compliance.
Onboard approved suppliers into the appropriate systems (VMS platforms such as Beeline or Fieldglass, or internal process for non-VMS accounts), including user provisioning, training, and distribution of operations manuals.
Track and report diversity supplier certifications (MBE, WBE, SDVOB, HUBZone) to support client diversity spend goals, if needed.